Personal Assistant

Personal Assistant Wanted

Excellent opportunity to join a successful and well-established company and become a part of a great team.

We are looking for ONE permanent full-time (40 hours guaranteed, workdays from Monday to Friday) personal assistant to grow with our team. This is an exciting opportunity for the right person and will allow access to a reputable and burgeoning company.

Responsibilities and Accountabilities:

The Personal Assistant will provide liaison, coordination, organisational and secretarial support to the Director. The role supports the Director by managing appointments, meetings, correspondence, records, briefing information and follow-up actions under the Director’s instructions.

The role is not responsible for making final purchasing, farm management, livestock trading or export decisions. Final business decisions remain with the Director.

Tasks Include:

•      Liaise with staff, livestock agents, saleyard staff, suppliers, contractors and other external parties on matters requiring the Director’s attention.
•    Coordinate the Director’s appointments, meetings, saleyard visits, farm visits, supplier meetings, travel arrangements and other business schedules.
•       Attend saleyards, online auctions, meetings and related activities as directed, and record information for the Director, including cattle prices, volumes, breeds/classes, weights, sale results and market notes.
•       Research, collect and organise information, and prepare reports, briefing notes, correspondence, meeting notes and other routine documents for the Director.
•       Maintain confidential files and records for the Director, including client and supplier information, purchase records, market notes, quotations and correspondence.
•       Attend meetings or discussions as required, take notes, record action points and follow up on matters under the Director’s instructions.
•       Process correspondence, prepare emails and letters, file documents and maintain physical and digital records.
•       Screen calls, emails and messages, respond to routine enquiries where appropriate, and refer important matters to the Director.
•      Take and transcribe dictation of emails, instructions, notes, letters and other documents as required.
•       Assist the Director with follow-up on routine matters, including supplier quotations, cattle purchase records, transport arrangements and farm-related communications.

This description is not intended to be an exhaustive one and the employee may be required to carry out any other tasks and duties which are reasonable necessary or incidental to the position.

To be successful you will need to: 

• Have at least 3 years’ relevant work experience in the same field/industry OR
• Have a relevant level 5 qualification, OR
• Have a bachelor level or higher qualification in business/management/economics.
• Have a "can-do" attitude and team Spirit.
• Excellent organization and time-management skills
• Computer literacy, communication skills and administrative skills

Benefits we offer: 

• Work with a great team that focuses on delivering excellence
• A reputable company that truly values what you contribute
• A knowledgeable, high-achieving, experienced and fun team
• A competitive hourly rate of $32.00 - $36.00 per hour depending on learning abilities

If you are a proactive person, and a great team player, please send your CV Here. Priority will be given to NZ residence/citizens.

Attention: Please include your visa status in your cover letter if you are not a New Zealand resident. Only shortlisted candidates will be contracted.