About Us

At JA Building Supplies, we specialize in providing a comprehensive range of high-quality fasteners, including bolts, screws, nails, and more. We are seeking a proactive, highly organized, and detail-oriented Personal Assistant to support our management team in day-to-day business operations, administration, and key reporting tasks. This is a full-time role that requires work for 40 hours per week with expected hourly rate of $35 - $40.

 

Job Description

  • Manage daily calendars, schedule internal and external appointments
  • Screen emails, correspondence, and phone queries
  • Prepare routine correspondence and prioritize urgent business matters
  • Prepare generic and standard letters for signing
  • Accurately record and distribute minutes of meetings as required
  • Assist in maintaining and updating company databases and internal file structures
  • Collate and format data for monthly management reports and operational spreadsheets
  • Support management with credit card reconciliations and expense tracking
  • Coordinate travel and accommodation bookings and office supply orders
  • Review, proofread, and format documents to maintain a high level of professional presentation

 

Requirements

  • Bachelor degree or above qualification in business or management
  • Or proven 3-year experience in Personal Assistant role, ideally within wholesale or trade industries to substitute the qualification
  • Exceptional written and verbal communication skills
  • Strong ability to build and maintain relationships with a variety of stakeholders
  • Has a results-driven mindset and strong commercial acumen
  • Ability to multitask and prioritize in a fast-paced environment, especially under pressure
  • Self-motivated, conscientious, team player
  • Proficient in Microsoft Office
  • Proficient in English speaking and writing is a must, fluent in Mandarin speaking is an advantage

 

If you have great time management and organizational skills especially under pressure, this is the right position for you. Please submit your resume and cover letter through the APPLY button.

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