Warehouse HSE (Health, Safety and Environmental) & Inventory Officer

About the role

Our client is seeking a Warehouse HSE (Health, Safety and Environmental) & Inventory Officer to contribute to the effective management and continuous improvement of occupational health, safety and environmental practices within its warehouse operations.

Working in conjunction with the HR & HSE Business Partner and Head of Parts Logistics Centre NZ, the successful applicant will undertake workplace hazard identification, risk assessments, safety inspections and compliance monitoring, provide practical HSE advice and recommendations, and contribute to the development, implementation and review of safety procedures, risk controls, incident investigations, corrective actions, training and continuous improvement initiatives.

The role is principally responsible for occupational health and safety advice, assessment, monitoring and improvement, with warehouse inventory administration forming a secondary component of the position.

This is a full time, permanent position (40 hours per week), Monday to Friday. 

Key duties and responsibilities

Occupational Health, Safety and Environment

The position involves contributing to the development, implementation, review and continuous improvement of warehouse HSE procedures, safe work instructions, risk controls, inspection schedules and environmental management practices. You will maintain HSE documentation and audit evidence, including risk registers, training records, inspection checklists, contractor documentation, emergency preparedness records, safety communications and HSE Committee action registers.

You will identify hazards, assess and document workplace risks, support the implementation of appropriate controls and monitor the completion of corrective actions. This includes assessing and monitoring the effectiveness of risk controls, permit processes, procedures and training requirements for high-risk activities involving working at heights, confined spaces, dangerous goods, MPI requirements, contractor activities, mobile plant, traffic management and manual handling.

You will coordinate and maintain incident, near-miss, hazard, injury, equipment damage and corrective action records. You will also participate in incident investigations, undertake root cause analysis, identify contributing factors, recommend corrective actions, and undertake incident reporting and trend monitoring.

The role involves conducting and participating in workplace inspections and audits across warehouse processes, plant, equipment, storage areas, chemicals, dangerous goods, MPI-related controls and physical hazards. You will identify non-compliance and recommend corrective actions to support legislative, ISO and company compliance requirements.

You will participate in the HSE Committee, contribute to discussions and consultations, provide recommendations on workplace HSE risks and improvements, track actions and communicate agreed safety initiatives. You will also run and coordinate regular HSE toolbox meetings, inductions and worker communications covering safe work procedures, PPE, manual handling, ergonomics, hazard awareness, incident reporting, environmental responsibilities and corrective actions.

The position also involves coordinating and monitoring contractor HSE compliance, including inductions, site sign-in processes, documentation checks, permit and pre-start requirements and escalation of non-compliance. You will monitor and recommend improvements to environmental controls covering spill response readiness, waste segregation, chemical storage, recycling, housekeeping, 5S standards and environmental risks.

Where required, you will coordinate return-to-work administration and communication support in conjunction with the relevant HSE and warehouse personnel and external providers.

Warehouse Inventory Management

As a secondary part of the position, you will coordinate and execute annual stocktakes and scheduled cycle counting, including preparation, reconciliation, recording and reporting of results and follow-up actions.

You will investigate stock variances, recommend corrective actions and maintain accurate inventory records in Incadea. This includes assisting dealers, internal departments and warehouse personnel with parts identification and inventory queries, following up missing, misplaced or discrepant parts, investigating causes and communicating required actions to relevant stakeholders.

You will also complete approved inventory adjustments, maintain supporting documentation for traceability and audit purposes, and contribute to warehouse projects and continuous improvement initiatives involving process updates, system changes, layout and storage improvements, action tracking and operational efficiency.

General responsibilities

The successful applicant will comply with relevant company policies, procedures, HSE standards and regulatory requirements, provide backup support for other warehouse functions when required, and communicate proactively with warehouse management, team members, dealers and internal departments. The role also includes supporting general warehouse, HSE and inventory-related projects, including project coordination, action tracking, stakeholder follow-up and implementation support.

Qualifications, Experience and Skills

Minimum Qualifications / Experience

• A relevant Bachelor's degree or higher qualification; OR
• At least five years of relevant work experience in occupational health and safety, workplace risk management, compliance or related operational roles involving substantive health and safety responsibilities, which may substitute for the formal qualification requirement.

Skills/Experience/Attributes:

• Knowledge of occupational health and safety principles, workplace hazard identification, risk assessment, incident reporting and safety controls.
• Understanding of workplace HSE procedures, compliance requirements and relevant health and safety legislation.
• Ability to contribute to HSE inspections, incident investigations, corrective actions, safety training and continuous improvement initiatives.
• Good understanding of warehouse operations, inventory management and associated workplace safety risks.
• Sound communication, organisational and problem-solving skills, with the ability to work effectively with employees, contractors and internal stakeholders.
• Competence in maintaining accurate records, preparing reports and using Microsoft Office and relevant inventory management systems.

Additional Knowledge and Requirements

• Good knowledge of IT-based parts and inventory applications, including Incadea or similar systems.
• Full driver licence; forklift licence or ability to obtain is desirable.
• Intermediate computing skills, including accurate data entry, reporting, document control and use of Microsoft Office applications.
• Knowledge of the Health and Safety at Work Act, ISO management system principles, hazard and risk management, incident investigation support, workplace inspections, training records and contractor compliance documentation.
• Understanding of environmental controls relevant to warehouse operations, including spill response, chemical storage, waste management, recycling and housekeeping standards.

How to apply

Applicants who meet the qualification or relevant experience requirements and possess the skills and knowledge outlined above are invited to apply.

Please submit your CV and cover letter outlining your relevant qualifications, experience and suitability for the role.