Quality Systems & Document Coordinator

Join Us At Danone

Join us at Danone, where your work touches lives and contributes to a healthier world. As a global leader with a unique health-focused portfolio in food and beverages, we are driven by a mission to bring health through food to as many people as possible. Embedded in our culture is a profound sense of purpose and a commitment to innovation, sustainability, and community. At Danone, we believe in the power of our people, and we are dedicated to creating an environment where our core values of humanism, openness, enthusiasm, and proximity lead the way to achieve our goals.

About The Job

Make A Meaningful Impact Behind The Scenes Of Quality, Compliance, And Food Safety

We are seeking a Quality Systems & Document Coordinator to join our Quality & Food Safety team at our Balclutha manufacturing site. This is an exciting opportunity for a highly organized and detail-oriented professional who thrives on creating structure, improving systems, and ensuring critical documentation and training processes are effectively managed. In this role, you will play a central part in supporting our quality and food safety objectives by overseeing site document control processes, coordinating quality training activities, and ensuring compliance with both local and global quality standards. You will act as a key point of contact for quality documentation, collaborating across multiple teams to drive effective document management, maintain regulatory compliance, and support continuous improvement initiatives. Working within a highly regulated manufacturing environment, you'll have the opportunity to influence quality outcomes, support audit readiness, and help ensure our systems remain robust, efficient, and fit for purpose. If you enjoy working across stakeholders, managing multiple priorities, and making a tangible impact on quality and compliance, we'd love to hear from you. This is a permanent, part-time position based at our Balclutha manufacturing facility.

About You

You'll bring quality systems experience, strong organizational skills, and a passion for maintaining high standards. Your day-to-day will be varied and collaborative, with opportunities to support key quality and compliance initiatives across the site. You will:

• Own document control processes by maintaining controlled document registers, version control, distribution, archiving, and obsolescence activities.
• Drive compliance through effective management of quality and food safety documentation systems.
• Coordinate training activities for the Quality team, ensuring training requirements are tracked, maintained, and reported.
• Support regulatory requirements by managing documentation updates and facilitating implementation of MPI and other compliance-related changes.
• Be the key point of contact for global quality documentation and site document management systems.
• Champion audit readiness by supporting internal and external audits relating to quality systems, training, and document control.
• Manage records effectively through oversight of electronic and physical document storage, retrieval, and retention processes.
• Collaborate across departments to ensure documentation requirements are understood, implemented, and maintained.
• Provide coaching and guidance to document system users on procedures, best practices, and compliance expectations.
• Monitor quality training compliance using reporting tools and communicate progress to key stakeholders.
• Support continuous improvement initiatives across quality systems and documentation processes.
• Contribute to special projects that strengthen site quality, food safety, and compliance performance.

To be successful, you will ideally have:

• A relevant tertiary qualification in science, quality, food technology, or a related field, or equivalent industry experience.
• Previous experience within quality assurance, manufacturing, compliance, dairy, infant nutrition, pharmaceutical, or food production environments.
• Strong document control, quality systems, or compliance coordination experience.
• Excellent organizational and stakeholder management skills.
• High attention to detail and a commitment to accuracy.
• Advanced Microsoft Office skills, particularly Excel.
• Knowledge of food safety and regulatory requirements within manufacturing environments.
• The ability to work independently whilst building effective cross-functional relationships.