Office Manager

About Us

SS Rentals is a growing truck and trailer rental and leasing business based in Cambridge, Waikato. We provide heavy commercial vehicles to transport companies across New Zealand, offering short-term rentals and long-term leasing solutions.

As our business continues to grow, we are looking for an experienced and organised Office Manager to take responsibility for managing our office operations, administrative systems, staff coordination and business procedures.

Key Responsibilities

The successful applicant will be responsible for:

• Planning, organising and managing the daily operations of the office to ensure the business runs efficiently.

• Developing, implementing and reviewing office policies, administrative procedures and operational systems.

• Managing and overseeing office resources, equipment, administrative budgets and general office requirements.

• Supervising, coordinating and allocating duties to administrative staff and monitoring their performance.

• Establishing and maintaining efficient systems for truck and trailer rental agreements, leasing documentation and customer records.

• Overseeing invoicing, accounts receivable, payment follow-ups and financial administration procedures in coordination with the company's accountant.

• Managing office administration systems, including Xero, rental management software, fleet records and electronic documentation.

• Establishing and monitoring administrative processes for vehicle maintenance schedules, COF, RUC, insurance records and other transport compliance requirements.

• Ensuring office operations and administrative procedures comply with relevant legislation, workplace health and safety requirements and company policies.

• Coordinating communication between office staff, customers, workshops, suppliers and external service providers.

• Reviewing office performance, identifying operational improvements and implementing more efficient administrative processes.

• Preparing management reports and providing recommendations to the Managing Director regarding office operations, staffing, resources and business improvements.

• Managing customer service standards and resolving escalated administrative and customer-related matters.

Skills and Experience Required

• Previous experience in office management, business administration management or a similar management-level position.

• Strong leadership, organisational and staff management skills.

• Experience developing and managing office systems, procedures and administrative workflows.

• Good understanding of financial administration, invoicing and business record management.

• Excellent communication, problem-solving and decision-making skills.

• Ability to manage multiple responsibilities and work independently.

• Good computer skills, including Microsoft Office and accounting or business management software.

• Knowledge of the transport, trucking, rental or leasing industry would be an advantage.

• Good understanding of workplace health and safety and business compliance requirements.

What We Offer

• Permanent employment with a minimum of 30 guaranteed hours per week.

• Competitive pay of $35.00 per hour.

• Opportunity to manage office operations in a growing transport rental business.

• Supportive working environment.

• Opportunity to contribute to business improvements and future growth.

How to Apply

If you are an experienced Office Manager with strong organisational and leadership skills, we would like to hear from you.

Please apply through JobSpace with your updated CV and a cover letter outlining your relevant office management experience.