Personal Assistant

NZ Interior Labours Limited is seeking a dedicated Personal Assistant to provide high-level administrative and organisational support to the Director and management team. This role is essential in ensuring the smooth running of day-to-day operations and providing reliable administrative assistance across the business.

Key Responsibilities

• Manage schedules, appointments and diaries for the Director and key management staff
• Prepare, organise and maintain project documentation, contracts and related records
• Coordinate communication between internal teams, subcontractors, suppliers and clients
• Maintain accurate and confidential records, files and databases
• Research and prepare reports, briefing notes, correspondence and presentations
• Process incoming and outgoing mail, file correspondence and maintain administrative systems
• Screen telephone calls and respond to routine inquiries
• Attend meetings and act as secretary when required (prepare agendas, take minutes and follow up actions)
• Make travel and meeting arrangements as needed
• Assist the Director in monitoring project progress and timelines through administrative tracking and reporting
• Provide administrative support for site-related matters and attend site visits only when specifically requested by the Director
• Liaise with other staff on operational matters to support the Director’s requirements
• Support the preparation of routine documentation related to projects and operations

Skills and Qualifications

• Minimum of 3 years relevant experience in management, operations or business, or a qualification at Level 7 or above
• Strong organisational skills with excellent attention to detail
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Ability to prioritise tasks and work effectively in a fast-paced environment

Work Conditions

• Full-time position (minimum 30 hours per week)
• Primarily office-based, with occasional site visits only when requested by the Director
• Hourly rate: $25 – $35 depending on experience and qualifications