MS Farming Limited is seeking a suitably experienced and organised Operational Administrator to coordinate and oversee the day-to-day administrative, personnel and operational support functions of its dairy farming business. The successful applicant will ensure the efficient coordination of administrative systems, farm personnel, procurement, record keeping, supplier relationships and general business operations. Minimum 30 hours gauranteed per week.

Key Duties and Responsibilities:

  1. Organising and coordinating the day-to-day administrative and operational support functions of MS Farming Limited to ensure the efficient running of its dairy farming business.
  2. Planning office and farm administrative activities, establishing work priorities, allocating resources and ensuring operational requirements are completed within required timeframes.
  3. Coordinating farm personnel, including allocating duties, preparing work schedules, monitoring attendance and maintaining employee records.
  4. Assisting with recruitment, staff induction, training, performance monitoring, supervision and payroll administration.
  5. Maintaining accurate employment documentation, timesheets, leave records, payroll information and other personnel-related records.
  6. Liaising with farm management, employees, suppliers, contractors, veterinarians and service providers to coordinate administrative and business requirements.
  7. Coordinating purchasing and procurement of animal feed, farm supplies, fuel, equipment, veterinary supplies and other operational requirements.
  8. Monitoring inventory levels and arranging timely ordering, delivery and distribution of farm operational and office supplies.
  9. Maintaining accurate administrative records relating to livestock, animal health, milk production, feed supplies, farm inputs, equipment, machinery and general farm operations.
  10. Coordinating contractors and service providers for farm machinery, milking equipment, vehicles, buildings, fencing, irrigation and general maintenance requirements.
  11. Maintaining supplier invoices, purchase orders, accounts, contracts and service agreements, and assisting management with monitoring operational expenditure and purchasing costs.
  12. Ensuring administrative and workplace procedures comply with relevant employment legislation, health and safety requirements, company policies and operational standards.
  13. Coordinating staff training and maintaining relevant documentation to ensure employees understand workplace procedures and health and safety requirements.
  14. Monitoring the condition and availability of office equipment, farm resources, vehicles and machinery, and arranging servicing, maintenance and repairs when required.
  15. Assisting management with resolving administrative and operational issues, coordinating inspections, appointments, deliveries and scheduled business activities.
  16. Preparing operational reports, correspondence, schedules and other administrative documentation, and supporting management in improving business systems and operational efficiency.
  17. Undertake administrative duties across the business and travel between relevant operational    locations when required to coordinate staff, contractors, suppliers and business activities.

 Qualification or Experience

Level 5 or higher 

or 

2 years work experience 

If this sounds like you, we encourage you to apply for this position.

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