Facilities Coordinator

We’re seeking a proactive and detail-oriented Facilities Coordinator to join the Maintenance Services team. In this role, you'll take ownership of coordinating construction maintenance and small work requests — ensuring each job is logged, tracked, and delivered seamlessly from start to finish.

 Why You’ll Love Working Here

 Join a thriving, NZ-owned company where innovation, teamwork, and variety are part of everyday life.

• Diverse Projects – Collaborate with stakeholders across NZ, from blue-chip clients to trusted contractors.

• Supportive Culture – Enjoy a vibrant, social team environment with monthly lunches, team drinks, a social club, and regular events.

• Creative Workspace – Work in a modern, dynamic office alongside a skilled and passionate team.

• Attractive Salary – $75K–$85K per annum (negotiable depending on experience).

 What You’ll Be Doing

• Log, document, and manage incoming maintenance and minor work requests.

• Assess job requirements and manage scope, budgets, timelines, and associated risks.

• Coordinate with contractors, clients, and internal teams to ensure seamless project delivery.

• Engage with key stakeholders, including local councils and Waka Kotahi NZ Transport Agency to obtain TMP approvals when required.

• Engage with Mall outlets or Retail stores to ensure site specific inductions are carried out when required

• Prepare quotes and invoices; maintain accurate client records and project databases.

• Track job progress, provide updates and reports, and resolve issues proactively.

• Manage diary scheduling, monitor costs, and ensure timely project close-out.

 What You Bring

• 3+ years’ experience in facilities coordination or a similar fast-paced, deadline-driven role.
  Preferred backgrounds include strong coordination experience in the Commercial side of HVAC, Plumbing, Electrical, Building Compliance & Safety Services, Construction or Retail Shop Fitting.

• Strong understanding of construction or trade-related commercial projects.

• Highly organised with excellent coordination and time management skills.

• Confident and professional communicator, both written and verbal — no phone hesitation.

• Comfortable dealing with senior stakeholders and representing the business in client meetings.

• Strong financial acumen — experienced in quoting, invoicing, and cost tracking.

• Sound understanding of health & safety practices, with a proactive approach to site and worker safety.

• Intermediate to advanced Microsoft Office skills, especially Excel; quick to pick up new systems.

• Excellent knowledge of New Zealand geography.

• Calm under pressure, with the ability to juggle multiple priorities with urgency and accuracy.

Additional Information

You’ll need to be available to take after-hours calls and coordinate trades when required. While primarily a Monday–Friday role, occasional weekend on-call work may apply. A laptop and phone are provided.

NZ Driver's License and your own car are required for client onsite visits and meeting (costs reimbursed).

Ready to Apply?
Please apply now below (CV preferred as a Word Document. No cover letter required). Your contact for this role is chanelle@kingscrecruitment.co.nz or ddi 09 600 5151.

Due to the large number of applications, please note we are currently only able to contact shortlisted candidates.

You must reside in Auckland and be legally able to work in NZ to be considered for this role.