Office Administrator / Office Manager

Office Administrator- In the office administrator role, you will perform various day-to-day tasks in support of the organization. These tasks often include organizing and filing documents, planning and coordinating company events, communicating and implementing office policies, answering phone calls, and greeting customers and guests. This is a full-time permanent position with a minimum of 35 hrs/week paying 

What You'll Do:

• Client Support:

  Providing administrative support to consultants and clients, including preparing documents, managing client information, and assisting with inquiries. 

   
• Data Management:

  Maintaining accurate records of student and client data, managing databases, and assisting with reporting. 

   
• Supporting Academic Staff:

  Providing administrative support to academic staff, such as preparing materials for presentations, managing course information, and assisting with student communications. 

   
• Compliance and Reporting:

  Ensuring compliance with relevant regulations and assisting with reporting requirements.

   

  Essential Skills and Qualities:

  • NZ Register Level 2 or 3 qualification, or at least one year of relevant experience
  • Strong organizational and time management skills
  • Excellent communication and interpersonal skills
  • Proficiency in relevant software: Experience with Microsoft Office Suite (Word, Excel, Outlook)
  • Problem-solving and critical thinking: 
  • Attention to detail
  • Flexibility and adaptability
  • Discretion and confidentiality

  What We’re Looking For & What We Offer:

  • Minimum 2 years of relevant experience OR a relevant Diploma or higher education.

  • Ensure that day-to-day operations run smoothly- From answering phones and speaking with clients to accounting tasks, website updates, and minutes-taking,

  • Good written and verbal communication & knowledge of common computer programs and software.

  • Full-time role (minimum 35 hours/week) with remuneration between $25-$35 per hour for the right candidate.

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  Office Manager- You will be responsible for a combination of administrative, operational, and potentially some human resources tasks. This includes managing office operations, supervising staff, handling finances and ensuring smooth communication. This is a full-time permanent position with a minimum of 35 hrs/week

  What you'll do:

  •  Office Management:

    • Organizing and maintaining office systems: This includes managing physical files, electronic databases, and potentially websites or online portals. 
    •  Managing office supplies and equipment: Ensuring the office has adequate resources and that equipment is maintained. 
    • Coordinating meetings and events: Scheduling, preparing materials, and potentially taking minutes. 
    • Managing facilities: Ensuring the office space is functional and meets health and safety standards. 
    • Handling correspondence and communication: Managing phone calls, emails, and other forms of communication. 

     
  • Financial Management:

    • Managing budgets and expenses: Tracking income and expenditures, and potentially preparing financial reports.  
    • Processing invoices and payments: Ensuring timely and accurate processing of financial transactions.  
    • Assisting with payroll: May be involved in preparing payroll information or working with an external provider. 
       
  • Supervisory and HR Support:

    • Supervising administrative staff: May involve delegating tasks, providing guidance, and conducting performance reviews.  
    • Assisting with onboarding new employees: May involve preparing paperwork, setting up workstations, and providing orientation.  
    • Maintaining employee records: Keeping personnel files up-to-date. 
       
  • Client and Student Support (if applicable):

    • Responding to student inquiries: Providing information and support related to educational programs.  
    • Assisting with enrolment processes: May be involved in collecting applications and processing paperwork. 
       
  • Other Responsibilities:

    • Liaising with vendors and service providers: Maintaining relationships with suppliers and ensuring smooth operations.  
    • Supporting senior management: Providing administrative support and potentially preparing reports or presentations.  
    • Ensuring compliance with relevant regulations: This may include health and safety regulations or other industry-specific requirements.  
    • Developing and implementing office procedures: Streamlining processes to improve efficiency and productivity.  
    • Problem-solving: Addressing issues that arise within the office environment.

   

  Essential Skills and Qualities:

  • NZ Register Level 2 or 3 qualification, or at least one year of relevant experience
  • Strong organizational and time management skills
  • Excellent communication and interpersonal skills
  • Proficiency in relevant software
  • Problem-solving and critical thinking 
  • Attention to detail
  • Flexibility and adaptability
  • Discretion and confidentiality

  What We’re Looking For & What We Offer:

  • Minimum 2 years of relevant experience OR a relevant Diploma or higher education.

  • Exceptional leadership and communication skills.

  • Ability to thrive in high-pressure environments while maintaining attention to detail.

  • Strong financial acumen with a focus on profitability and budget management.

  • A proactive, hands-on leader with a passion for excellence.

  • Full-time role (minimum 35 hours/week) with remuneration between $30-$35 per hour for the right candidate.