This role provides high-level administrative, organisational, and client service support. You will be responsible for managing daily operations, coordinating client matters, and supporting compliance with New Zealand legal practice and trust account requirements. The role requires excellent communication in Mandarin, strong organisational skills, and the ability to manage multiple priorities.

Bird & Yang Law Firm is a locally owned legal practice with a strong reputation for serving clients across a wide range of legal matters. We now have an exciting opportunity for a full-time Personal Assistant to support our Mandarin-speaking Partner at our Auckland office.

Location: Auckland, New Zealand

Type: Full-time Monday to Friday, permanent

 Hours: Minimum 30 hours and Maximum 40 hours per week

Pay rate: $27-$30 per hour

 

Key Duties

·         Manage the Partner’s diary, schedule meetings, and coordinate appointments.

·         Maintain accurate client and matter records in the firm’s case management system.

·         Monitor deadlines and follow up on action items.

·         Assist with billing, invoicing, and expense tracking.

·         Oversee the firm’s accounting and payroll systems, ensuring compliance with statutory requirements.

·         Administer the Actionstep legal practice management and trust accounting system, ensuring compliance with the Lawyers and Conveyancers Act (Trust Account) Regulations 2008.

·         Assist the Partner in reviewing and verifying AML and source of funds/wealth documentation.

·         Screen, prioritise, and respond to emails and phone calls in English and Mandarin.

·         Prepare monthly and quarterly trust account certification reports in accordance with the regulations.

·         Provide administrative support, including AML compliance checks, file openings/closures, preparing engagement documents, preparing document bundles, and managing client billing.

 

Qualifications, Skills & Experience

·         Minimum of two years’ experience as a personal assistant or secretary in a law firm (supporting a partner or senior lawyer preferred).

·         Fluent in Mandarin (reading and writing).

·         Good understanding of Chinese culture, business etiquette, and communication styles.

·         Knowledge of New Zealand AML requirements and source of funds/wealth verification, with preference for candidates able to interpret Chinese documentation.

·         Experience with Actionstep legal practice management system, particularly trust account management and reconciliation, is highly regarded.

·         Familiarity with Xero accounting and payroll systems preferred.

·         Able to communicate in English.

·         Strong attention to detail with the ability to multitask and prioritise.

·         Finance/accounting background will be considered an advantage.


Please send your CV and cover letter outlining your suitability for the role to info@birdyang.co.nz. Applications close on 10 September 2025.

Employer Request: “We prefer a video profile with your application - it helps us get to know you better and may increase your chances of being shortlisted.”

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