Accountant and Office Administrator

Position Title: Accountant and Office Administrator

Reports To: Business Manager and Board of Directors

Functional Relationships: Suppliers, Customers, External Accountants & Auditors, Internal Staff, Inland Revenue Department (IRD) and other government agencies.

Purpose of the Position:

To provide comprehensive accounting, financial management, and administrative support to ensure the efficient and compliant operation of La Perla Ltd. This role is responsible for delivering accurate financial information, maintaining robust financial systems, and supporting day-to-day administrative functions to contribute to the achievement of business targets and strategic objectives.

Key Responsibilities:

A. Core Accounting and Financial Management (Primary Focus)

1. Financial Reporting & Analysis: Prepare and present timely, accurate monthly management accounts, annual financial statements, and other regular financial reports for the Business Manager, Board of Directors, and external stakeholders.

2. Financial Compliance: Ensure all financial transactions are correctly processed and reconciled. Maintain adherence to accounting standards, company policies, and statutory compliance requirements (including GST and PAYE,).

3. Transaction Processing: Utilize the Xero accounting platform to oversee the full accounts payable and accounts receivable functions; processing supplier invoices, customer payments, and managing bank reconciliation within Xero to ensure accuracy and efficiency.

4. Period End Procedures: Perform month-end and year-end closing procedures, including balance sheet reconciliations and preparation of work papers for the external accountant.

5. Taxation Support: Prepare supporting documentation and work with the external accountant for income tax returns. Liaise with the Inland Revenue Department (IRD) regarding filings and inquiries as required.

6. Payroll Support: Process support the process, ensuring accuracy in wages, salary deductions, and leave balances in compliance with relevant legislation.

B. Administrative Support (Secondary Focus):

7. Office Management: Provide general administrative support to ensure the smooth running of the office. This may include managing office supplies, handling mail, and maintaining office equipment.

8. Communication & Coordination: Serve as a point of contact for internal and external queries. Assist with internal communication and coordination of meetings as needed.

9. Record Keeping: Maintain an efficient and organized system for both physical and electronic financial and administrative records, ensuring confidentiality and ease of access.

Performance Criteria:

· Accuracy and timeliness of financial reporting.

· Effectiveness of financial controls and compliance.

· Efficient processing of accounting and administrative tasks.

· Positive feedback from managers, the Board, and external stakeholders.

Contract Review:
On-going employment is subject to participation in an Annual Performance Appraisal and a satisfactory Appraisal Report.

The Business Manager or their nominated representative reserves the right to negotiate changes to this Job Description as circumstances may require.