Personal Assistant

Personal Assistant

Description

Consol Accounting Limited based in Takapuna, Auckland, is specialised in providing comprehensive financial services for small businesses and individuals, including accounting, bookkeeping, payroll, audit protection, virtual finance support, as well as mortgage and insurance advisory. We are looking for one Personal Assistant to join our team.

You will be working at our office in Takapuna, and may be required to travel between different locations to perform your duties. You will work a minimum of 30 hours per week from Monday to Friday as normal hours of work, and you may be required to perform on Saturday as well. Please note this is a permanent full-time role and the hourly pay rate would be $30-$35 based on the candidates' skills.

Job Description for This Position

· Liaise with the Director and clients on matters relating to the firm’s operations, ensuring smooth daily operations.

· Draft and prepare reports, correspondence, client communications, and meeting notes to support the Director in managing business and compliance matters.

· Maintain confidential client records, financial documents, and company files in line with professional and legal requirements.

· Manage the Director’s calendar, schedule client appointments, and organise meetings and travel arrangements when required.

· Process incoming and outgoing correspondence, including email, client queries, and official documents, ensuring accurate filing and record-keeping.

· Screen phone calls, respond to routine client and supplier inquiries, and redirect matters to appropriate staff.

· Prepare presentation materials, proposals, and briefing documents for client meetings and internal use.

· Take minutes in management meetings and act as secretary to the Director as required. 

· Provide support for organising client events, workshops, or training sessions relevant to the firm’s services.

· Undertake additional tasks and responsibilities as reasonably required by the Director

Key Requirements for Successful Applicants:

· Either have a diploma at or above level 6 diploma in business administration, management, communications, or a related field, or have at least three years of professional experience in office environment.

· Having work experience in accounting field would be a bonus.

· Multiple language skills are preferred, with any native language speaking ability would be an advantage.

· Punctual and reliable with a positive can-do attitude will be key in this role.

· A positive and willing attitude to learn and progress.

Note: We take the health and safety of our team members very seriously. The candidates must pass pre-employment medical and drug tests and have strictly no convictions.

If you are interested in this role and this is the exciting career you are looking for, please click on “Apply” to send through your CV and cover letter.

Applications close on 27 Sep 2025.

This position is only applicable to New Zealand Citizen or New Zealand Residency Class Visa holder.