Accounts Receivable – Billing Assistant

Job Description: Accounts Receivable – Billing Assistant (Fixed Term 3 Months)
Reports To: Administration Manager
Location: Auckland (e.g., Head Office – Wiri)
Employment Type: Fixed Term – 3 Months

Position Purpose:
The Accounts Receivable – Billing Assistant is responsible for ensuring accurate and
timely invoicing of all transport and logistics services across the business. This role
involves verifying and preparing billing data from Trifecta, EROAD, and driver run
sheets, and ensuring all information is correct before invoices are finalised through
Accredo. The position plays a key role in maintaining revenue accuracy and supporting
the wider finance team during a busy operational period.

Key Responsibilities:
 Billing & Invoicing
• Review, verify, and prepare daily billing data from Trifecta, ensuring all jobs are
correctly entered and priced.
• Cross-check job data against EROAD (trip data, distances, or times) and driver run
sheets to confirm accuracy.
• Identify and correct any discrepancies between Trifecta data and actual job details
before invoicing.
• Ensure accurate transfer of approved billing data from Trifecta to Accredo for invoicing.
• Process and finalise invoices in Accredo in a timely and accurate manner.
• Liaise with Operations and Dispatch teams to clarify missing or inconsistent
information.
• Ensure invoices are issued to customers within agreed timeframes.
 Accounts Receivable Support
• Maintain accurate billing records and documentation for audit and reconciliation
purposes.
• Assist with resolving customer billing queries and adjustments.
• Support month-end close processes and revenue reconciliation as required.

 System Use & Data Integrity
• Ensure data integrity between Trifecta, EROAD, and Accredo systems.
• Work closely with Finance and Operations teams to improve billing accuracy and
workflow efficiency.

Key Relationships:
• Administration Manager
• Operations and Dispatch Teams
• Drivers
• Customers (for billing queries)

Skills and Experience:
• Proven experience in billing, accounts receivable, or finance administration.
• Strong attention to detail and accuracy when working with large data volumes.
• Experience using Trifecta and Accredo (or similar systems) preferred.
• Familiarity with EROAD or other fleet management tools an advantage.
• Intermediate to advanced Excel skills.
• Strong communication and problem-solving abilities.
• Ability to meet tight deadlines and manage competing priorities.
Personal Attributes:
• Methodical and detail-focused.
• Reliable, organised, and self-motivated.
• Strong analytical skills with a proactive approach to resolving issues.
• Team player who contributes positively to a collaborative environment.

Term of Employment:
This is a fixed-term position for three (3) months, with the possibility of extension
depending on business needs.