Office Manager

We are seeking a qualified Office Manager to join our growing team in Auckland. This is a full-time role requiring a minimum of 30 hours per week. The successful candidate will play a key role in ensuring the smooth and efficient operation of the office and providing high-level administrative and operational support to management and staff.

Key Responsibilities

The Office Manager’s duties will include, but are not limited to, the following:

• Organising, managing, and reviewing day-to-day office administration systems and procedures to ensure efficiency and compliance

• Coordinating office operations, including workflow planning, scheduling, and allocation of administrative tasks

• Monitoring and maintaining office supplies, equipment, and facilities, and arranging maintenance or services as required

• Providing administrative support to management, including preparing reports, correspondence, and internal documentation

• Managing records, filing systems, databases, and confidential information in accordance with company policies

• Liaising with external service providers, suppliers, and contractors, including obtaining quotes and processing invoices

• Assisting with basic financial administration such as invoicing, expense tracking, and record reconciliation

• Supervising and supporting administrative staff, including task allocation, training, and performance monitoring

• Handling incoming phone calls, emails, and enquiries, and directing them to the appropriate person in a professional manner

• Ensuring compliance with workplace health and safety policies and internal procedures

• Undertaking other office management and administrative duties as required to support business operations

Skills and Experience

The successful applicant should demonstrate:

• Strong organisational and time-management skills with attention to detail

• Ability to work independently and manage multiple priorities in a busy office environment

• Well-developed communication and interpersonal skills

• Competency in computer applications, including email, internet, and Microsoft Office (Word, Excel, Outlook)

• Proven reliability, professionalism, and a high level of confidentiality

• Ability to supervise staff and coordinate office activities effectively

• A proactive and problem-solving approach to office management

Requirements

• A relevant qualification (Bachelor's degree or higher) in business administration or management OR at least 5 years of relevant office administration or office management experience

• Willingness to work flexible hours where required to meet business needs

• Commitment to maintaining a professional, safe, and drug- and alcohol-free workplace

We look forward to receiving applications from candidates who are organised, reliable, and ready to contribute to the effective management of our office operations.