Accounts & Compliance Administrator

Echospec Limited is looking for a Accounts Administrator to join our team.

Title: Accounts & Compliance Administrator

Pay: Hourly $34 - $36

Region: Bay of Plenty

Minimum Weekly Hours: 30

Key Responsibilities:

• Maintain and administer financial record-keeping systems in accordance with company policies and statutory requirements.
• Perform daily bookkeeping and financial data entry across commercial cleaning contracts and project-based services.
• Process accounts payable and receivable in accordance with company procedures.
• Reconcile bank accounts, supplier statements, credit cards, and fuel cards.
• Monitor expenditure and assist in tracking contract-related costs.
• Assist in preparing monthly financial summaries, expenditure reports, and cost tracking reports to support management decision-making.
• Monitor outstanding customer invoices and assist with debtor management.
• Administer and process payroll for employees and contractors, ensuring accurate calculation of wages, deductions, overtime, allowances, and leave entitlements.
• Audit staff and contractor timesheets against approved job schedules and site allocations.
• Identify inconsistencies in reported labour hours, overtime usage, and contractor billing.
• Ensure wages and contractor payments are processed in accordance with employment agreements and service contracts.
• Maintain accurate payroll records and support compliance with wage and leave obligations.
• Review contract labour hours against quoted service levels and budgets.
• Analyse labour utilisation trends to identify inefficiencies or over-servicing.
• Reconcile labour allocations with invoicing and payroll data.
• Prepare structured labour cost and performance reports for management.
• Recommend administrative and system improvements to reduce payroll errors, time leakage, and reporting discrepancies.
• Ensure alignment between job management systems, payroll records, and accounting systems.
• Maintain accurate employee records, contractor agreements, and contract documentation.
• Prepare payroll summaries and financial tracking reports.
• Support compliance with employment obligations, wage calculations, and financial reporting requirements.
• Maintain strict confidentiality of payroll, employee, contractor, and financial information.

Requirements:

• 2 years experience or level 4 qualifications.

How to apply:

Apply online or send your CV in email to [email protected]