We are seeking an experienced Executive Assistant to join our team at [AWESOME KITCHENS LIMITED],We are a leading name in the New Zealand design and build industry, known for our craftsmanship, innovative designs, and a team culture that genuinely supports each other. We are looking for a proactive, tech-savvy Executive Assistant to partner with our leadership team.

 

More details about the position

●        Location: AUCKLAND

●        Job type: Full-time Permanent

●        Number of positions for this job: up to 1

●        Pay rate: from $35-$38 per hour

●        Days required: 5-6 days/week

●        Hours per week: min 30, max 40 hours per week

Responsibilities and Account abilities:
• Executive Support: Complex diary management for the Director, email triage, and acting as a gatekeeper to ensure time is allocated to strategic priorities

• Project Admin Support: Liaise between the office and installation teams. Track project variations, assist with contract amendments, and ensure documentation is filed correctly (experience with construction/project workflows is a huge plus)

• Client & Stakeholder Relations: Be the voice of Awesome Kitchens. Handle client queries with professionalism and coordinate with suppliers, contractors, and designers

• Documentation & Reporting: Prepare proposals, MOUs, and health & safety paperwork. Maintain digital filing systems (e.g., using AroFlo, Jobman, or similar industry tools is ideal, otherwise MS Office proficiency is required)

• Finance Support: Assist with basic accounts payable, purchase orders, and job costing reconciliation in collaboration with the finance team

• Strategic Support: Act as a business partner to the Director, Level analytical skills to review job profitability, track variations against budget, and identify process inefficiencies.
• Data & Reporting: Move beyond traditional admin. Use your advanced commercial acumen to prepare management packs, forecast resource needs, and suggest operational improvements.

Job Requirement

• Proven Experience: Minimum 3 years in an Executive Assistant or high-level admin role, ideally within Construction, Trades, or Project Management

• Technical Skills: High proficiency in Microsoft 365 (Outlook, Teams, SharePoint) and project management software (or the ability to learn quickly)

• Resilience: You can handle the pressure of changing deadlines (cabinetry delays? No problem) and shifting priorities.

• Strong communication skills for interacting with customers and the dispatch team Self-motivated 

• Clean non-criminal record

• Attention to Detail: You won't let a variation slip through the cracks, and your spelling and grammar are impeccable

• NZ Full Driver’s License: You may occasionally need to visit sites or pick up supplies

• Excellent problem-solving skills for dealing with unexpected situations 

• MBA holders are strongly encouraged to apply. We value the strategic mindset, analytical rigor, and stakeholder management expertise that an MBA brings to the table, particularly in streamlining our project administration and resource allocation.

If you are interested in the role, please send your CV or details to us: [email protected] ! Please note your visa status in the cover letter if you are not an NZ citizen or resident.

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