Peak Shield Roofing has a vacancy for a Contract Coordinatorto support the planning, administration, and delivery of our roofing projects. The role sits at the centre of our operations and involves coordinating between clients, builders, sub-contractors, suppliers, and our internal team to ensure each project is delivered on time, on budget, and to specification.
• Coordinate the administrative and contractual aspects of roofing projects from initial enquiry through to final completion.
• Liaise with clients, builders, and main contractors to clarify project scope, timelines, and requirements.
• Build and maintain ongoing relationships with clients, builders, main contractors, and suppliers, with a view to securing repeat work and supporting the company’s project pipeline.
• Prepare and present quotations and project proposals to prospective and existing clients, and follow up on outstanding submissions to convert enquiries into confirmed projects.
• Attend client meetings, site visits, and industry events to represent the company, build relationships with key contacts, and identify additional project opportunities.
• Prepare, interpret, review, and negotiate variations to roofing contracts on behalf of the company.
• Identify opportunities for variations, extensions, or additional scope on current projects, and progress these through to formal contract variation.
• Respond to client, contractor, and supplier enquiries, and resolve issues arising during the course of a project.
• Maintain comprehensive project documentation, including contract files, variation records, schedules, and correspondence.
• Prepare and review quotes, submissions, and reports relating to project progress, cost, and outcomes.
• Collect and analyse data associated with completed and in-progress projects, and report findings to senior management.
• Advise senior management on operational matters requiring attention and assist with implementing decisions.
• Carry out other related administrative and coordination duties as reasonably required.
Skills, Experience and Qualifications:
• A minimum of 2 years of relevant work experience in a role involving client or customer engagement, commercial coordination, sales, or contract/project administration.
• Strong written and verbal communication skills, with the ability to deal professionally with clients, contractors, and suppliers.
• Sound negotiation and problem-solving skills, including the ability to manage competing priorities.
• Good organisational skills and the ability to manage multiple files, records, and timelines at the same time.
• Confident user of Microsoft Office (Word, Excel, and Outlook), with the ability to learn new software systems quickly.
• A full and clean New Zealand driver licence is required as the work involves driving to and from various construction sites in Auckland.
Key Terms of Employment:
• Hours of work: A minimum of 30 guaranteed hours per week, Monday to Friday. Additional hours (up to 45)may be required from time to time.
• Pay: $35 to $40 per hour, commensurate with skills and experience.
• Location: Auckland.
Applicants must have the right to work in New Zealand, or be eligible to obtain such right.
