Office Manager

We're seeking a proactive Office Manager to lead our administrative operations and support our growing team. This is a permanent, full time role.

Job Responsibilities

• Contributing to the planning and review of office services such as vehicle inventory tracking and customer appointment scheduling, while setting priorities and office service standards.

• Allocating human resources, space, and equipment like service bays and diagnostic tools; assigning work to sales and admin staff and monitoring their performance.

• Managing office records and accounts, including sales invoices, warranty claims, and finance reconciliations.

• Liaising with automotive professionals, suppliers, and regulators to coordinate dealership business and facilitate resolution of issues like parts delays or compliance audits.

• Ensuring office equipment, computers, and dealership tools are maintained and serviced.

• Ensuring compliance with occupational health and safety regulations in workshop and showroom environments.

• Guaranteeing all work complies with relevant government legislation, policies, and procedures, such as NZTA vehicle standards and consumer protection laws.

• Coordinating personnel activities, including hiring sales staff, promotions, performance management, payroll, training on automotive software, and supervision of the front-office team.

What We're Looking For

• NZ Register Diploma (ANZSCO Skill Level 2) or at least three years of relevant experience, which may substitute for the formal qualifications listed above.

• Proven experience in office management or administration, ideally in automotive or retail.

• Strong organizational and leadership skills with experience in staff supervision and resource allocation.

• Knowledge of NZ employment laws, regulations, and payroll processes.

• Proficiency in office software and record-keeping.

• Excellent communication skills for liaising with stakeholders.

• A valid NZ work visa or eligibility to work in NZ.