Office Administrator / Contractor Coordinator – Commercial Projects

This is a full-time, permanent position that plays a key role in managing administrative processes and coordinating contractors across multiple job sites, including work scheduled outside standard business hours.

Location: Auckland region (with occasional travel to job sites and suppliers)
Employment Type: Full-time, permanent
Guaranteed Hours: Minimum 30 hours per week
Work Schedule: Hours may vary depending on project and contract requirements and may include evenings, nights, and weekends
Pay Rate: $33.00 – $37.00 per hour, depending on skills and experience

Key Responsibilities:

• Managing day-to-day office administrative tasks

• Preparing and processing purchase orders (POs)

• Handling invoices and supporting accounts administration

• Coordinating contractors, job schedules, and site activities, including after-hours and weekend work

• Liaising with clients, suppliers, and team members to confirm job requirements and timelines

• Maintaining accurate records, job tracking, and project documentation

• Supporting project delivery within restricted timeframes (including overnight or weekend work where required)

• Assisting with general business operations as needed

Requirements:

• Previous experience in administration or contractor coordination. 

• Experience in construction, painting, flooring, or contractor-based industries is preferred. 

• Strong organisational and time management skills, with the ability to manage multiple tasks and deadlines

• Good written and verbal communication skills

• Fluency in English is required; Spanish language skills are an advantage due to communication with Spanish-speaking contractors

• Competent computer skills, including Microsoft Office or similar systems

• Ability to work independently and as part of a team

• Reliable, flexible, and able to work outside standard business hours when required

• Full and valid New Zealand driver’s licence (or equivalent), as occasional travel to job sites and suppliers is required

Additional Information:

• This role supports projects that are often completed outside standard business hours to meet client operational requirements

• Work schedules may vary depending on project demands

• Ongoing, consistent work available for the right candidate

Eligibility:

Applicants must have the legal right to work in New Zealand.

If you meet the above criteria and are looking for a stable, long-term opportunity, please apply with your CV and a brief summary of your relevant experience. Please indicate in your CV if you are a New Zealand citizen or a resident visa holder, as applicable.