Everest Consultants provide consultancy services for land development, subdivision and construction. We are looking for a Financial Administrator to join our team.

The Financial Administrator is responsible for the day-to-day financial administration of Everest Consultants. The role administers the firm's invoicing, accounts payable and receivable, payroll, statutory reporting, and practice management system, and plays a central role in supporting the firm's planned migration from its current practice management system to a new AI platform.

KEY RESPONSIBILITIES

  • Prepare and issue client invoices accurately and on time, coordinating with project managers on billing notes, variations, and project financial data.
  • Process accounts payable and accounts receivable, including supplier payments and customer invoicing.
  • Follow up overdue accounts and support debtor management to reduce debtor days.
  • Perform daily bank reconciliations in Xero.
  • Process payroll using Xero Payroll in compliance with New Zealand payroll obligations.
  • Prepare and file GST and PAYE returns with Inland Revenue.
  • Prepare monthly financial reports and cash flow forecasts for the Managing Director.
  • Support cash flow management and payment scheduling.
  • Liaise with the Company Accountant on financial reporting, year-end preparation, and compliance matters.

 

ADDITIONAL RESPONSIBILITIES

  • Administer the firm's practice management system, currently Abtrac, including job setup, fee proposals, timesheet data, and project financial records.
  • Support the firm's migration from Abtrac to a new practice management platform, including data migration, training coordination, and process documentation. e.g. ChatGPT, Claude, Copilot
  • Use AI tools and automation to improve efficiency, reduce manual processing, and lift the quality of administrative outputs.
  • Support the day-to-day running of the office, including supplies, systems, and general operations.
  • Other duties as required to support the operation of the business.

 

QUALIFICATIONS

Tertiary qualification at Level 5 or above or overseas equivalent in finance or accounting.

 

EXPERIENCE

Minimum 1 year's relevant experience in a finance and office administration role, including demonstrated experience in:

  • Accounts payable and accounts receivable processing, invoicing, and debtor follow-up.
  • Bank reconciliations and month-end support.
  • Payroll processing and GST / PAYE statutory obligations.
  • Use of cloud accounting software - e.g. Xero, MYOB, or equivalent.
  • Experience working with structured financial or job costing systems, with the ability to learn new platforms quickly.
  • Familiarity with AI tools for productivity, drafting, and analysis. e.g. ChatGPT, Claude, Copilot
  • Advanced Microsoft Excel, including pivot tables, lookups, and reporting formulas.

 

SKILLS AND ATTRIBUTES

  • Strong written and verbal communication, with confidence engaging clients, suppliers, and internal stakeholders.
  • High level of accuracy and attention to detail.
  • Discretion and integrity in handling confidential financial information.
  • Ability to work autonomously, prioritise tasks, and meet recurring deadlines such as monthly billing and payroll cycles.
  • Proactive and organised, with a focus on continuous improvement.
  • Curiosity and confidence in adopting AI tools and automation to improve efficiency and reduce manual processing.
  • Comfortable adopting new systems and software, and championing their adoption across the team.
  • Must be able to work evenings, weekends and public holidays if required.

 

PARTICULARS

  • Positions available: 1
  • Location: Auckland
  • Hours: 30 hours per week between 8am and 5pm
Employer Questions

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  • Are you a New Zealand citizen or resident?
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