Administration & Operations Manager

Administration & Operations Manager

Legacy Investments 1 Limited - Carpark Marking

Location: Auckland

Pay: $80,000 - $90,000 per annum

Job Type: Permanent, Full-time (min 40 hours per week)

About Us

For over 20 years, Carpark Marking, operating under Legacy Investments 1 Limited, has been a trusted, 100% Kiwi-owned provider of linemarking, asphalt repair, surface restoration, and safety-installation services.

We work across Auckland, Northland, Waikato, and the Bay of Plenty, delivering NZ-standards-compliant, durable, high-quality results for commercial, industrial, and public-sector clients. 

Our team prides itself on craftsmanship, reliability, and using top-grade equipment to achieve outstanding outcomes.

The Opportunity

We are looking for an experienced Administration & Operations Manager to take ownership of the administrative, financial, and logistical coordination of our civil and infrastructure projects.

This is a critical central role where you will act as the bridge between our field teams, management, and clients.  You will manage resource allocation, ensure strict compliance with NZ safety and quality standards, and keep the back-office operations running smoothly to support on-time and on-budget project delivery across multiple locations.

What You’ll Be Doing

Project Administration & Financial Management

●      Managing comprehensive project documentation and interpreting client briefs.

●   Driving the administrative preparation for tender submissions, project schedules, and budgets.

●  Monitoring daily project expenditure, processing contract variations, and ensuring accurate financial close-outs and invoicing.

Operational Coordination

●     Organising the dispatch and logistics of labour, plant, and materials across several active sites simultaneously.

●     Tracking the progress of linemarking, surface preparation, and repair works to ensure field teams have exactly what they need to execute.

●    Anticipating logistical delays, mitigating risks, and troubleshooting resource conflicts in real time.

Quality, Safety & Compliance Administration

●      Managing Health and Safety (HSWA) documentation and ensuring SWMS are accurately recorded and updated for all field activities.

●      Maintaining rigorous compliance files and records for NZTA, council, environmental, and traffic management standards.

●      Coordinating quality audit schedules and organizing site inspection paperwork.

Client & Stakeholder Management

●    Serving as the primary administrative point of contact for clients, subcontractors, and material suppliers.

●   Providing clear operational updates, managing administrative scope changes, and delivering exceptional service.

●      Using professional fluency in English and Mandarin Chinese to engage seamlessly with a diverse range of stakeholders.

What You’ll Bring

Essential:

●  3 – 5+ years’ experience in operations management, project administration, or commercial coordination.

●      A relevant tertiary qualification (e.g., Business Administration, Operations, Engineering, or equivalent).

●  Proven experience supporting the end-to-end administration of multi-site projects (construction, civil, or infrastructure sector highly preferred).

●      Strong understanding of NZ commercial standards, contract administration, and HSWA documentation.

●      Professional fluency in English and Mandarin Chinese (written & verbal).

You are also:

●      Highly organised with excellent planning, scheduling, and problem-solving skills.

●      A strong communicator who excels at building relationships across different departments and cultures.

●      Tech-savvy with a high proficiency in project management and financial tracking tools.

●   Detail-oriented, process-driven, and capable of managing competing priorities with autonomy.

Why Join Carpark Marking?

●      Stable, well-established, 100% Kiwi-owned business.

●      Central administrative role supporting diverse, interesting projects across the upper North Island.

●      Supportive team culture with a focus on professionalism and safety.

●      Competitive salary: $80K–$90K depending on experience.

●      Permanent, full-time role with 40+ guaranteed hours.