We currently have 1 job opening for a Contract Administrator to join our team in our business.
If you have 2 years of relevant work experience, OR a Level 4 qualification or above, please
send us your CV.
Position: Contract Administrator
Company: Bayvine Solution Limited
Type: Full time, permanent
Location: Bay of Plenty
Position Available: 1
Minimum Working Hours: 30 hours per week
Pay & Benefits: $32 - $38 per hour (negotiable depending on experience/qualification)
Key Responsibilities of the role to discuss during interview:
 Prepare, review, interpret and administer contracts, service agreements, work
orders and related documentation for orchard operations and contracted services.
 Review proposed contractual terms, pricing schedules, service specifications,
payment arrangements, performance requirements and completion timeframes
before contracts are approved.
 Assist with negotiating new contracts and variations to existing contracts with
labour suppliers, orchard service contractors, maintenance providers, transport
operators and other suppliers.
 Ensure contracts and contract variations comply with company policies,
operational requirements and applicable New Zealand laws and regulations.
 Maintain an up-to-date contract register showing contract commencement dates,
expiry dates, pricing, renewal requirements, insurance information and key
contractual obligations.
 Monitor contractor performance against agreed work specifications, service
standards, deadlines and contractual terms.
 Liaise with orchard management personnel to confirm whether contracted work,
including pruning, thinning, spraying, picking, maintenance and machinery
services, has been completed in accordance with the relevant work order.
 Review contractor work records, completion reports, timesheets, invoices and
supporting documentation against the relevant contract or work order.
 Identify and report discrepancies between contracted services, work completed,
quantities invoiced and agreed pricing.
 Prepare and document contract variations where there are changes to the scope
of work, orchard blocks, crop requirements, labour requirements, agreed rates or
completion dates.
 Respond to enquiries from contractors, suppliers, management and other parties
regarding contractual obligations, payment terms, service requirements and work
orders.
 Assist in resolving contract-related issues, including incomplete work, delays,
disputed charges, service failures and non-compliance with agreed requirements.
 Monitor contract expiry dates and coordinate contract renewals, extensions,
amendments, suspensions and terminations.
 Review contractors’ insurance, licences, certifications and other contractual
documentation and notify management where information is missing or due to
expire.
 Maintain complete and accurate electronic and physical records of contracts,
quotations, variations, work orders, correspondence, performance reports and
related documents.

Supervise or coordinate orchard workers carrying out fruit-production activities
across assigned orchard blocks if needed.

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