Office Manager

This is a key leadership position responsible for ensuring the office's efficient operation while supporting compliance with employment, health and safety, and business administration requirements.

Key Responsibilities

The successful applicant will be responsible for:

• Managing the daily operations of the office to ensure efficient administrative processes.
• Developing and maintaining office systems, policies, and administrative procedures.
• Coordinating payroll processing, ensuring employees are paid accurately and on time.
• Maintaining employee records, leave balances, timesheets, and payroll documentation.
• Assisting with recruitment, onboarding, employment agreements, inductions, and staff records.
• Coordinating HR administration, including training records, performance documentation, and compliance requirements.
• Preparing invoices, purchase orders, and processing accounts payable and accounts receivable.
• Performing basic accounting functions, including bank reconciliations, coding invoices, expense management, and ensuring that all documents are stored in conjunction in the prescribed manner (either digital or hardcopy as required).
• Liaising with external accountants regarding GST, payroll, and financial information.
• Maintaining accurate financial and administrative records using accounting software.
• Preparing reports, correspondence, spreadsheets, and business documentation.
• Managing office supplies, equipment, and service providers for printing etc.
• Coordinating staff accommodation records, vehicle documentation, and asset registers where required.
• Ensuring compliance with employment legislation, privacy requirements, and company policies.
• Assisting management with budgeting, scheduling, and business planning when/if required.
• Supporting health and safety administration, including maintaining records, incident reporting, and compliance documentation.
• Providing administrative support to directors and operational managers.
• Maintaining the confidentiality of company and employee information.

Skills and Experience

Applicants should ideally have:

• At least three years of relevant work experience, or
• A relevant qualification at NZQCF Level 4 or higher (or overseas equivalent).
• Experience processing payroll and maintaining employee records.
• Knowledge of HR administration and employment documentation.
• Experience with accounting software such as Xero, MYOB, or similar.
• Strong computer skills, including Microsoft Office (Word, Excel, Outlook).
• Excellent organisational and time management skills.
• High level of accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently while managing multiple priorities.
• Professional, confidential, and reliable work ethic.

Experience within the horticulture, agriculture, contracting, or primary industries will be highly regarded but is not essential.

Personal Attributes

The successful applicant will be:

• Highly organised and proactive.
• Able to work under pressure and meet deadlines.
• Trustworthy with confidential information.
• A strong communicator with excellent interpersonal skills.
• A problem solver with a positive attitude.
• Committed to providing high-quality administrative support.

What We Offer

• Competitive hourly rate of $35.00–$42.00 per hour.
• Permanent full-time employment (30–50 hours per week).
• Opportunity to work within a well-established and growing horticultural business.
• Supportive team environment.
• Ongoing professional development opportunities.
• Variety in the role with responsibility across administration, HR, payroll, and finance.