Accounts Payable Officer - 6 Month Contract / Perm

The Opportunity;

This is an excellent opportunity for an experienced Accounts Payable professional to join a busy finance team in a key role managing the end-to-end Accounts Payable function.

Initially offered as a 30-hour-per-week, six-month fixed-term contract, the role has the potential to increase to full-time hours to support the implementation of a new AP scanning solution.

Initially, you will be responsible for managing the day-to-day Accounts Payable function using existing manual processes. As the new AP scanning system is introduced, you will play a key role in supporting the transition, helping to ensure a smooth implementation while contributing to improved efficiencies and processes.

Following the successful implementation, there is potential for the position to become permanent, with increased hours and the opportunity to broaden your responsibilities across the wider finance function.

We are looking for a candidate who can start immediately, preferred, or within a week.

Your responsibilities will include:

• Manage the end-to-end Accounts Payable process including the invoice receipt, coding, validation, data entry and payment preparation.

• Ensure all expenses are correctly coded in accordance with company requirements.

• Reconcile supplier statements and investigate discrepancies.

• Monitor compliance with the Delegated Authority Matrix and company financial policies.

• Resolve supplier queries professionally and in a timely manner.

• Monitor compliance with the Delegated Authority Matrix and company financial policies.

• Prepare payment runs and payment batches for approval in accordance with agreed schedules.

• Maintain accurate supplier master data and supporting records.

• Complete daily bank account reconciliations.

• Follow up with managers and approvers to ensure invoices are reviewed and approved in a timely manner.

• Support month end and year-end financial processes.

• Maintain accurate electronic records and filing systems.

• Maintain strong internal controls and identify unusual, suspicious or potentially fraudulent transactions.

• Identify opportunities to improve processes, controls, workflows and system utilisation.

• Support the migration from manual AP processes to the new automated system.

• Assist with process improvements, testing and user acceptance during system implementation.

About you:

• Min 3 years experience in Accounts Payable, preferably in a medium-to-large business environment.

• Sound understanding of GST and how it applies to business transactions.

• System-savvy, with working knowledge of ERP systems; experience with Infor M3 is a bonus

• Confident Microsoft Excel skills

• Strong attention to detail and a high level of accuracy

• Excellent communication skills and the ability to work effectively with all stakeholders.

• Solutions-focused and pragmatic, with sound problem identification and problem-solving skills.

• Quick learner with strong administration practices with the ability to identify process improvements

• Confidence in working with both manual and automated Accounts Payable processes.

• Previous experience with invoice scanning and electronic workflow systems is highly regarded.

• Experience working through a finance system implementation or system change would be highly advantageous.

What's on Offer:

• Salary between $70K - $80K (Pro rata) depending on experience

• Six-month fixed-term contract with the potential to become a permanent role

• 30 hours to start which could increase to full time hours.

If you are an experienced Accounts Payable professional looking for your next opportunity and enjoy being part of business improvement initiatives, we would love to hear from you.

Please press APPLY NOW or forward your CV to lis•@kingsrecruitment.co.nz Ph 09••••155

Please note that only those shortlisted will be contacted for this role and this will happen within 3 days of your application.