We are seeking a motivated and detail-oriented personal assistant to join our Auckland office.This is a full-time permanent position with a minimum guaranteed 30 hours of work per week.

Key Responsibilities:


    • Manage the Managing Director's diary, appointments, meetings and travel arrangements. 
    • Screen, prioritise and respond to correspondence, emails, telephone calls and enquiries on behalf of the Managing Director. 
    • Prepare confidential correspondence, reports, presentations, meeting agendas and business documents. 
    • Organise and coordinate internal and external meetings, including preparing meeting papers, recording minutes and following up action items. 
    • Act as the primary point of contact between the Managing Director and staff, clients, insurers, business partners and external stakeholders. 
    • Maintain confidential records, executive files and important business documentation. 
    • Coordinate business events, client meetings and executive functions. 
    • Monitor deadlines and ensure timely follow-up of business priorities assigned by the Managing Director. 
    • Assist the Managing Director with business projects, research, information gathering and preparation of reports to support strategic decision-making. 
    • Liaise with internal departments to facilitate communication and ensure matters requiring executive attention are progressed efficiently. 
    • Handle sensitive and confidential information with a high level of professionalism and discretion. 
    • Perform other executive support duties as reasonably required to ensure the smooth operation of the Managing Director's office. 

Applicants should have:
    • A Diploma (Level 5) or higher in any discipline
    • Excellent written and verbal communication skills. 
    • Strong organisational, time management and multitasking abilities. 
    • High level of accuracy and attention to detail. 
    • Advanced proficiency in Microsoft Office applications and general office technology. 
    • Ability to work independently, exercise sound judgement and maintain strict confidentiality. 
    • Professional interpersonal skills with the ability to build effective relationships with clients and stakeholders. 

Apply Now
Save