Centre Administration Manager

About the role
We are seeking a Centre Administration Manager to organise and manage the administrative functions, office systems, records, accounts and operational resources of our early childhood education centre. Starting pay offered from $30 to $35 hourly will be fixed according to experience for 30 hours a week; however, this will be reviewed periodically. Any overtime will be paid as per the above pay rate.

Key duties and responsibilities

• Organise, review and improve the centre’s administrative systems, procedures and office service standards.
• Manage enrolments, waiting lists, attendance records, family information and general parent communications.
• Prepare enrolment advertisements, posters, notices and other centre communication materials.
• Manage office and financial records, including parent accounts, invoicing, payments, accounts receivable, accounts payable and supplier records.
• Maintain employee records and coordinate recruitment, onboarding, leave, timesheets, payroll information and staff rosters in consultation with the owner.
• Allocate and monitor administrative or support tasks where required.
• Liaise with the owner, qualified teachers, accountants, payroll providers, suppliers, contractors and other professionals to coordinate office matters and resolve problems.
• Manage the purchasing of food, stationery, cleaning products, teaching supplies and other operational consumables, and ensure office equipment and systems are properly maintained.
• Maintain health and safety, licensing, privacy and other compliance records.
• Assist in collecting and maintaining information required by the Ministry of Education and other relevant agencies, and monitor reporting deadlines, document renewals and follow-up requirements.
• Provide regular updates to the owner on enrolments, accounts, staffing administration, rosters, compliance and operational matters.

Qualifications:

1. A relevant diploma-level or higher qualification in administration, management or a related field; or at least two years of relevant experience in office management or administration management.
2. Experience managing office systems, records, accounts and administrative procedures.
3. Experience with invoicing, payroll information, employee records or recruitment administration.
4. Strong organisational, communication and problem-solving skills.
5. Good computer skills and attention to detail.
6. The ability to manage confidential information and work independently.
7. The ability to communicate in a second Asian language, such as Mandarin Chinese, would be an advantage.
8. Experience in an early childhood education centre, school or another regulated service environment would be an advantage.
9. Ability to pass any required police vetting and pre-employment checks.