Programme Coordinator, Scholarships

Programme Coordinator – Scholarships (PCS)

Wellington Uni-Professional is recruiting for a permanent, full-time Programme Coordinator – Scholarships (PCS) to support the delivery of the Manaaki Thematic Short-Term Training Scholarship (TSTTS) programmes. Based at Rutherford House on the Pipitea Campus, the PCS plays a critical role in ensuring the smooth and accurate delivery of programmes under the Manaaki Scholarships portfolio.

You will play a key role in shaping the scholar experience, from supporting the application and pre-departure processes, briefings and event logistics, to providing responsive pastoral care and delivering administrative processes with a high level of accuracy and integrity.

Working collaboratively across the Scholarships portfolio and wider international programmes, you will combine strong organisational capability, attention to detail, and a proactive, service-focused mindset to help deliver an outstanding end-to-end experience for every scholar.

Key Responsibilities:

• Ensure smooth scholarship delivery through efficient, accurate processes.
• Maintain high-integrity application data, documentation, and reporting.
• Coordinate scholar logistics, including documentation, travel, accommodation, insurance, and payments.
• Assist in the delivery of orientations and manage event and classroom logistics.
• Provide responsive pastoral care and manage enquiries.
• Process programme relevant financials, certificates, and evaluations accurately.
• Support the wider Scholarships and International programmes as needed.

About You:

• Proven experience in administration, coordination, or programme support - strong time and project management skills, ensuring deadlines are met and outcomes achieved in a dynamic, fast-paced environment.
• Excellent self-management and organisational skills, with the ability to plan, prioritise, and deliver results while maintaining strong attention to detail.
• A high level of technical competency in Microsoft Office products (in particular, Word, Excel, and PowerPoint), including mail-merges.
• Confidence working with financial data, excel spreadsheets, and basic financial processes – including paying invoices and other payments (such as stipends).
• Experience managing multiple concurrent tasks in a fast-paced environment and the ability to problem-solve and remain calm under pressure.
• A customer-focused mindset and commitment to service excellence.
• High integrity and the ability to handle sensitive information with discretion.
• A genuine respect for and responsiveness to Māori and multicultural perspectives, upholding Wellington Uni-Professional's values of inclusion and partnership.
• Highly developed communication skills, both written and verbal, with the confidence to engage across all levels of the organisation and seek feedback to improve.