Project Coordinator

Project Administrator Wanted:

This is an exciting opportunity to work for an experienced and well-established construction company.

We are looking for 1 full-time (minimum 30 hours to maximum 50 hours per week, working from Monday to Sunday from 8am to 8pm on a rotating roster) Project administrator to join our team on a Permanent basis. The location of work will be across Auckland Region.

Business outline:

Aibrook is a reputable New Zealand-based manufacturing company specialising in the design and production of high-quality aluminium alloy doors, windows, and associated architectural components. With a strong focus on quality craftsmanship and client satisfaction, Aibrook has established a solid reputation in the local market for delivering durable, aesthetically pleasing, and functionally advanced aluminium products.

Summary of position:

The Project Coordinator will play a key part in the successful planning, coordination, administration and delivery of projects from contract award through to completion.

This role will work across technical, production and commercial teams, as well as with external stakeholders including developers, contractors, suppliers and clients, to coordinate and oversee project activities and ensure projects are delivered in accordance with agreed specifications, timelines, quality standards and contractual obligations.

Responsibilities (include but not limited to):

•       Establish, coordinate and maintain comprehensive project plans for custom-built aluminium solutions projects, overseeing scheduling, procurement coordination, delivery sequencing, installation programmes, contractual milestones and overall project delivery requirements to ensure projects are completed in accordance with agreed specifications, timelines and operational objectives.

•       Review supply contracts, technical specifications and purchase orders to ensure alignment with agreed scope, and coordinate any required amendments, scope adjustments or work order variations with relevant parties.

•       Serve as the primary coordination contact for project-related enquiries, addressing issues, scheduling conflicts, documentation queries and contractual clarifications in a timely and professional manner.

•       Prepare and review project documentation such as progress reports, variation summaries, compliance records etc.

•       Monitor and coordinate internal teams and external contractors to ensure works are carried out in accordance with approved drawings, specifications and contractual requirements, and report any deviations or variation impacts.

•       Provide structured advice and recommendations to management on project risks, cost implications, scheduling constraints and resource requirements, and implement management decisions accordingly.

•      Coordinate communication between key stakeholders to ensure project objectives, delivery timelines and quality standards are achieved.

•    Collect and analyse project-related data such as production lead times, delivery performance, installation progress, variation frequency and cost tracking, and report findings to management.

•      Maintain comprehensive project records including but not limited to contracts, technical drawings, variation registers, contractor documentation and compliance materials.

•       Contribute to continuous improvement of internal project management systems and processes as the business expands.

•       Undertake additional project-related responsibilities as reasonably required to support the effective delivery and administration of projects.