Vintage Planning Coordinator

Vintage Planning Coordinator

Born from the 2025 merger of Accolade Wines and Pernod Ricard Winemakers, Vinarchy brings together decades of heritage, innovation and global winemaking excellence. More than 50 years after introducing Marlborough Sauvignon Blanc to the world, we're still shaping the future of wine … and you can be part of it! We're seeking a highly organised, tech-savvy and operationally minded Vintage Planning Coordinator to join our Marlborough team through the summer peak and into the 2027 harvest. If you thrive in fast-moving environments, love coordinating complex workflows, and enjoy being the person who keeps everything running smoothly, this role is made for you.

This is a dynamic, office-based role that sits at the centre of vineyard, logistics and winery operations. From October through April, you'll support Vineyard Operations by scheduling and tracking work orders, managing data, and keeping our systems aligned. As harvest ramps up, you'll step into a key operational role, becoming the Day Shift Weighbridge Supervisor during vintage. You'll be the operational heartbeat of harvest: aligning vineyard ripeness, fruit transport and efficiently and without bottlenecks.

Seasonal Planning (Oct–Feb): Scheduling and tracking vineyard work orders through to completion Managing Grapelink spray diary entries and compliance data Data entry, record management and workflow tracking Collating information from viticultural operations Supporting winemakers with intake planning and daily workflow preparation

Vintage Operations (Feb–Apr): Coordinate maturity testing and align daily pick dates with viticulturists and growers Manage truck arrivals, weighing, and grape receival schedules to prevent bottlenecks Record intake statistics, block tonnages and work orders using wine tracking software (e.g., Vintrace) Supervise the weighbridge during day shift Maintain clear communication between vineyard crews, winery teams and logistics providers

This role is full-time fixed term, with hours increasing during peak vintage. You're a natural organiser with strong technical capability and a calm, professional presence. You enjoy juggling multiple priorities and keeping complex operations running smoothly. We're looking for someone with: A professional background in administration, operations or winery logistics High computer literacy (Office 365, strong Excel skills) Excellent communication skills and strong attention to detail and accuracy Ability to follow procedures and work well under pressure Experience in vineyard operations and logistics (ideal) Ability to prioritise tasks with remaining safety focused A can-do attitude, enthusiasm and continuous improvement mindset

Vinarchy is a home for passionate people to do their best work. We empower our teams, celebrate success, and create an environment where you can learn, grow and thrive. You'll enjoy: Competitive pay On-shift meals during vintage Staff discounts across our New Zealand product range A warm, friendly team environment with people from all over the world Career development opportunities in one of NZ's largest wineries Our Marlborough winery is smoke- and vape-free.