Job Details:

Legal Secretary

Job Salary: $34.00 to $36.00 per hour

Righteous Law is an Auckland-based law firm with practices across Immigration, Conveyancing, Commercial and Civil Litigation. Our Immigration team, led by an Immigration Principal with nearly 30 years of legal experience, specialises in migrant worker rights, humanitarian appeals, family reunification and partnership applications, delivering clear, effective and culturally aware immigration services to a diverse client base.

We are looking for an experienced Legal Secretary to join our Immigration team at our Flat Bush office. This is a busy, varied and client-facing role providing secretarial and administrative support to our immigration lawyers and legal executives. It is an administrative position. It does not involve giving legal advice or representing clients, and all drafting is prepared under the supervision of a lawyer or a licensed immigration adviser.

Job Description

This role will include, but not be limited to:

  • Liaising with other staff to arrange meetings, and to gain and provide information

  • Preparing reports, briefing notes and correspondence, and proofreading work for typographical and grammatical errors

  • Maintaining appointment diaries and making travel arrangements

  • Processing incoming and outgoing mail, filing correspondence and maintaining records

  • Answering telephone calls, responding to inquiries and redirecting callers

  • Taking and transcribing dictation of letters and other documents

  • Greeting visitors, ascertaining nature of business and directing visitors to appropriate persons

  • Attending meetings and maintaining records of meetings

  • Preparing initial drafts of cover letters, immigration forms and other documents for visa applications, applying knowledge of legal terminology and procedure

  • Compiling and indexing electronic and hard-copy document bundles for visa applications, complex submissions and Immigration and Protection Tribunal appeals, including scanning, copying and collating evidence

  • Corresponding with Immigration New Zealand, education providers and other external parties on file related matters, and monitoring filing deadlines

  • Maintaining client matters and documents in Actionstep practice management software

More details about the position

  • Location: Flat Bush, Auckland

  • Job type: Full-time, Permanent

  • Number of positions for this job: 1

  • Pay rate: $34.00 to $36.00 per hour

  • Hours per week: minimum 30 hours, maximum 55 hours per week, Monday to Friday

The successful applicant must have:

  • At least one year of relevant work experience in a law firm or immigration advice consultancy, involving immigration matters and administration

  • Proficient in MS Office (Word, Excel, Outlook, PowerPoint)

  • Excellent written and verbal English

  • Excellent organisational and document management skills

  • Strong attention to detail and discretion when handling confidential client information

  • The ability to manage competing priorities and strict deadlines

  • Confidence dealing directly with clients by telephone, email and in person, and the ability to remain calm and professional with clients in stressful or difficult circumstances

Applicants for this position should have NZ residence or a valid NZ work visa. Please tell us your visa status when applying for this role. If you meet the above requirements, please send us your CV.

 

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