We're looking for a highly organised Project Administrator to join our project team and provide essential administrative support on a busy construction site.

Working closely with Director and our team, you'll play a key role in keeping projects running efficiently by managing documentation, coordinating meetings, supporting reporting processes and assisting with day-to-day site administration.

This is an excellent opportunity for someone who enjoys being at the centre of a project team and thrives in a fast-paced environment.

What You'll Be Doing

  • ·      Provide day-to-day administrative and coordination support to project managers, site teams and other project personnel.
  • ·      Maintain and manage project documentation, registers, records and filing systems to ensure information is accurate and up to date.
  • ·      Prepare, review and manage of contract variations, project programmes, work orders and service agreements.
  • ·      Respond to enquiries and assist in resolving issues relating to contracts, projects, services, contractors and other affected parties.
  • ·      Prepare, process and maintain documentation and correspondence associated with construction contracts and projects.
  • ·      Identify matters requiring management attention, provide relevant information to senior management, and implement decisions and instructions as directed.
  • ·      Monitor contractor activities and assist with tracking and reporting variations to approved work orders and project requirements.
  • ·      Project reporting, progress updates and the effective use of project management and administration systems.
  • ·      Coordinate the onboarding of employees, contractors and subcontractors, ensuring required documentation and project compliance requirements are completed.
  • ·      Raise purchase orders and provide administrative support for procurement activities, supplier coordination and project-related purchasing.
  • ·      Maintain site records, worker inductions, compliance documentation and workforce information.
  • ·      Coordinate office supplies, travel arrangements, accommodation and other administrative requirements as necessary.
  • ·      Support document control processes and assist with project completion, close-out and handover activities.
  • ·       Develop and maintain positive working relationships with project teams, clients, contractors, subcontractors, suppliers and other stakeholders.

 

What We're Looking For

  • A Bachelor degree qualification in construction administration, QS, or business
  • Previous experience in project administration, site administration or office administration within construction, engineering, infrastructure or a related industry is highly regarded
  • Strong organisational skills with the ability to manage multiple priorities
  • High attention to detail and accuracy
  • Confidence with document control platforms
  • Strong Microsoft Office Suite skills, particularly Excel for cost tracking
  • Strong communication and stakeholder management skills
  • A proactive, team-focused approach and willingness to support wherever needed

We offer 30-40 hours/week and $31 - $36/hours depending on your qualification and experience. Please submit your CV if you are interested and having relevant background.

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