Personal Assistant

SS Education Limited is seeking an organised and reliable Personal Assistant to provide direct administrative, coordination and organisational support to the management team. The successful candidate will assist management with day-to-day business activities, internal and external communications, scheduling, documentation and operational coordination.

Key Responsibilities

• Manage the manager’s calendar, appointments, meetings and daily schedules, and coordinate changes when required.
• Liaise with staff, parents, clients, suppliers and other external parties on behalf of management and follow up on relevant matters.
• Organise and coordinate meetings, prepare agendas and supporting documents, take meeting notes and follow up on agreed actions.
• Prepare, review and organise correspondence, reports, records, presentations and other business documents for management.
• Screen and respond to emails, telephone enquiries and correspondence, and refer important or confidential matters to the manager.
• Coordinate information and documentation between management and different staff members to support smooth daily operations.
• Assist management with organising business activities, events, appointments and other operational arrangements.
• Maintain management files, records and confidential information in an accurate and organised manner.
• Monitor deadlines, appointments and outstanding matters, and provide timely reminders and follow-up support to management.
• Undertake research, collect information and prepare summaries or supporting materials as requested by management.
• Assist with general administrative and organisational tasks required by managers and professional staff.

Requirements

• Bachelor’s degree or higher.
• Relevant administrative, personal assistant or office support experience is preferred.
• Strong organisational and time-management skills.
• Good written and verbal communication skills.
• Ability to coordinate multiple tasks and meet deadlines.
• Strong attention to detail and ability to maintain accurate records.
• Professional communication skills when dealing with internal and external parties.
• Ability to handle confidential and sensitive information appropriately.
• Good computer skills, including Microsoft Office and general office systems.
• Ability to work independently and provide reliable support to management.