Personal Assistant - Medical Services, Tauranga Hospital

Personal Assistant - Medical Services, Tauranga Hospital

Based at Tauranga Hospital

Permanent, full time position

Work in a varied and fast paced environment

Health New Zealand Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that services all New Zealanders.

About the Role

We are looking for an experienced and highly organised Personal Assistant to provide proactive, confidential and high quality support to the Medical Services Service Leaders.

This is a varied and important role where you will help keep the day to day operations of Medical Services running smoothly. You will manage complex and competing priorities, anticipate upcoming requirements and ensure our Service Leaders are well prepared and supported.

You will be a trusted first point of contact for the Service Leaders, using sound judgement and initiative to anticipate their needs, manage priorities and ensure matters are followed through to completion.

What you will do

• Coordinate information required for reporting, submissions and service activities.
• Support financial tracking, reporting and applications, including Capex and Learning Investment processes.
• Provide workforce administration support, including recruitment, interviews, appointments, orientation, leave and Microster processes.
• Manage complex and competing diary requirements and coordinate meetings, agendas, papers, actions and follow up.
• Manage correspondence and ensure matters are directed and followed up appropriately.

About you

You will be an experienced administrator or Personal Assistant who is proactive, methodical and confident working in a busy environment where priorities can change.

It would be an advantage if you have

• Experience working within the health sector.
• Experience with Microster, WebPAS, rCP or Oracle.
• A relevant Level 3 qualification.
• Employee Health and Safety certification.

You will bring:

• Demonstrated ability to anticipate the needs of senior leaders and proactively manage competing priorities.
• Excellent organisational, planning and prioritisation skills, with the ability to follow matters through to completion.
• High attention to detail and accuracy, particularly when working with financial information and documentation.
• Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.
• Excellent written and verbal communication skills and the ability to adapt your communication to different audiences.
• The ability to exercise sound judgement when managing confidential and sensitive information, prioritising work and escalating matters appropriately.
• Proven ability to work independently, take initiative and identify opportunities for improvement.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community.

We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To apply please click apply now. All applications must be submitted through our online careers portal by Friday 23 October 2026. If you have any questions about the role, please contact Careers, BP-Careers@tewhatuora.govt.nz

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.