Maintain and update controlled documents to ensure quality and compliance across Tauranga Hospital

Controlled Documents Administrator

Based at Tauranga Hospital

Permanent, part time 0.5FTE

Help deliver better patient outcomes

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

We are looking for an experienced and highly organised Controlled Documents Administrator to join our Health Quality & Safety Team. Based at Tauranga Hospital, this is a permanent, part time position (20 hours per week).

You will work closely with document owners and stakeholders to ensure documents are current, accessible, accurately maintained, and meet quality and compliance requirements. The role also involves coordinating document review processes, providing guidance and support to document stewards, maintaining electronic document systems, and supporting meetings through agenda preparation, minute taking, and follow up actions.

This is an excellent opportunity for someone who enjoys working behind the scenes to support quality, consistency, and continuous improvement across a large and complex organisation.

About the Team

The Health Quality & Safety Service plays a critical role in supporting safe, effective, and high quality healthcare across the Bay of Plenty. The team works collaboratively with clinical and non clinical services to promote best practice, improve patient outcomes, strengthen governance processes, and ensure organisational compliance.

As part of this team, you will contribute to maintaining robust document management systems that help ensure staff have access to current and reliable information to support excellent healthcare delivery.

About You

To be successful in this role, you will have:

  • Proven experience in administrative support and office systems
  • Advanced Microsoft Office skills, particularly Outlook, Word, and Excel
  • Strong document formatting and document management skills
  • Excellent organisational and time management abilities
  • High level of accuracy and attention to detail
  • Strong written and verbal communication skills
  • Ability to build positive working relationships with a wide range of stakeholders
  • Confident using initiative and problem-solving to achieve outcomes
  • Ability to manage changing priorities and workloads
  • Strong customer service focus and professional approach
  • Commitment to teamwork and collaborative working

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To apply please click apply now. All applications must be submitted through our online careers portal by 11 October 2026. If you have any questions about the role, please contact Careers, BP-Careers@tewhatuora.govt.nz

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.

Job Details

Job Reference: TAU03101

Location: North Island - Bay of Plenty - Tauranga

Job type: Permanent Part time

Expertise: Non-clinical - Quality and Risk

Closes: 11-Oct-2026

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