Contract Administrator

About Us

Roskill Air Solutions Limited operates in the heating, ventilation and air conditioning (HVAC) industry, supporting commercial projects through equipment supply, ductwork manufacturing and installation activities.

Our operations involve working with customers, suppliers, manufacturers, subcontractors and project delivery teams to meet contractual and commercial requirements.

We are seeking a Contract Administrator to support the professional administration of our commercial and project-related contracts.

Role purpose

Prepare, interpret, review and maintain contracts for Roskill Air Solutions’ heating, ventilation and air conditioning (HVAC) equipment supply, ductwork manufacturing and installation activities. Coordinate contract administration and negotiate variations within delegated authority to support agreed project and commercial outcomes.

Working Hours: 40 hours per week, Monday to Friday

Key responsibilities

• Prepare and review customer, supplier, procurement and subcontract agreements, clearly recording the scope, deliverables, responsibilities, payment terms and key dates.
• Review and negotiate contract variations, amendments and extensions; assess their effects on scope, price and delivery, obtain the necessary approvals and maintain variation records.
• Monitor contractual milestones, deliveries, notices, payment obligations, expiry dates and warranties; follow up outstanding obligations and report departures from agreed terms.
• Respond to contract enquiries and coordinate resolution of discrepancies and performance issues with customers, suppliers, manufacturers and subcontractors.
• Work with project, operations and technical personnel to keep project delivery consistent with contract requirements; monitor contractors’ performance against agreed obligations and report changes to work orders.
• Administer local and overseas supplier, manufacturer and subcontractor arrangements for equipment, ductwork and installation services, coordinating contractual delivery requirements, variations and warranty commitments.
• Maintain contract registers and complete agreement, notice and correspondence records; analyse contract information, report on status and outcomes, and coordinate renewals, termination and close-out.
• Identify contractual and commercial risks, advise management on matters requiring attention and implement approved decisions; obtain legal, financial or technical input where required.

About You

We are looking for a candidate with relevant qualifications or professional experience in contract administration, commercial contracts, business, law, procurement or a related field.

The successful candidate should demonstrate:

• Experience preparing, reviewing, interpreting or administering commercial contracts and contractual documentation.
• Ability to manage contractual variations, obligations, deadlines and related commercial issues.
• Strong analytical, organisational, negotiation and written communication skills.
• l Ability to work effectively with customers, suppliers, subcontractors, project teams and management.
• Strong attention to detail and the ability to manage multiple contractual priorities.
• Experience in HVAC, construction, engineering, manufacturing, procurement or project-based commercial environments would be advantageous.