Office Manager – Construction Company

Key Duties and Responsibilities

1. Plan, organise and oversee the daily administrative operations of the construction company, including office systems, procedures, work priorities and resources.

2. Coordinate the recruitment, induction and personnel administration of casual employees, including employment documentation, work schedules, timesheets and payroll records.

3. Manage administrative communication and coordination with approximately 10 subcontractors, ensuring relevant agreements, schedules and required documentation are maintained.

4. Oversee construction project administration, including contracts, quotations, purchase orders, building consent records, council inspection bookings and project correspondence.

5. Monitor subcontractor administrative compliance requirements, including insurance documents, health and safety records and relevant contractual documentation.

6. Oversee financial administration, including invoicing, accounts payable and receivable, expense records and the preparation of financial information for the company's accountant.

7. Coordinate administrative communication between the Managing Director, construction workers, subcontractors, suppliers, clients and external consultants.

8. Manage office resources, supplies and business records, ensuring that administrative systems support the company's ongoing construction operations.

9. Establish, implement and review administrative procedures, record-keeping systems and internal reporting processes to improve operational efficiency.

10. Prepare administrative and operational reports for the Managing Director and assist with the implementation of company policies and business procedures.

Minimum Qualifications

• A Bachelor's degree or higher qualification in any discipline.

• Strong organisational, administrative and communication skills.

• Ability to manage office operations independently and coordinate multiple contractors and employees.

• Proficiency in Microsoft Office and business administration systems.

• Previous experience in office administration or construction administration would be advantageous but is not essential.

Hourly rate $38 for all hours worked, max 40 hours per week

Full time permanent position

Location for working is North Shore in Auckland

Send email with your CV before 6 November 2026 (closing date)