Management Assistant - Te Whare Toi Education Centre

Management Assistant - Te Whare Toi Education Centre

Management Assistant - Te Whare Toi Education Centre

Permanent 64 hours per fortnight (0.8 FTE)

Health New Zealand | Te Whatu Ora - Whanganui

Make a difference behind the scenes so others can make a difference at the bedside.

Are you a highly organised administrator who thrives in a fast-paced environment and enjoys supporting people to succeed? We are seeking an exceptional Management Assistant to provide key support to the Associate Chief Nurse | Operational Lead Workforce Development and the Te Whare Toi Education Centre.

About the Role

As the Management Assistant, you will play a pivotal role in supporting nursing leadership, education programmes, workforce development initiatives, and day-to-day operations across the service.

No two days will be the same. You will coordinate meetings and events, support nursing education programmes, manage workforce and training records, assist with student onboarding and clinical placements, and ensure the smooth operation of the Education Centre.

Key Responsibilities

• Provide executive and administrative support to the Associate Chief Nurse and nursing leadership team.
• Coordinate meetings, forums, agendas, minutes, reports, and action tracking.
• Support the planning and delivery of nursing education programmes, study days, and professional development activities.
• Monitor and report on education attendance and mandatory training compliance.
• Coordinate student onboarding, orientation, and clinical placement administration.
• Maintain accurate workforce, education, and operational records.
• Support workforce reporting and system administration activities.
• Manage the uniform room, including fittings, stock management, ordering, and recycling.
• Contribute to continuous improvement initiatives and service development activities.

About You

You are a proactive, detail-focused professional with outstanding organisational skills and a passion for supporting others.

You will bring:

• At least three years' experience in an administrative, coordination, or executive support role.
• Advanced skills in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent communication and relationship-building skills.
• Strong organisational and time management abilities.
• The ability to manage multiple priorities while maintaining accuracy and professionalism.
• Experience preparing reports, correspondence, and meeting documentation.
• A commitment to confidentiality, integrity, and high-quality service delivery.
• An understanding of, or commitment to, Te Tiriti o Waitangi, equity, diversity, and inclusion.

Experience within the health sector and knowledge of workforce or education systems would be an advantage.

Health New Zealand is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders. We embrace diversity and welcome applications from all people, including Māori, Pacific peoples, disabled people, and those from all backgrounds who share our commitment to improving health outcomes.

How to apply

Please read the attached position description for further information. Ensure you upload your CV and any supporting documentation before submitting your application.

For further information, please contact Jevada Haitana at Jevada.Haitana@wdhb.org.nz

Vacancy number: 1953802 Applications close: November 20, 2026

Applicants are encouraged to apply as early as possible and before the closing date – Whanganui Hospital will review applications received and interview suitable candidates following application. This vacancy will potentially close earlier than indicated if a suitable candidate has been identified