Office Administrator

Responsibilities:

• Provide administrative support to the team and director(s) to an exceptional standard
• Calendar management and scheduling (proactive from inbox)
• Manage schedules, appointments, and travel arrangements
• Management and filing of the director's, 'hello' and accounts inbox and outbox
• Onboard client and  Opening client files
•  Assist in preparing legal documents and correspondence
• Manage the day-to-day administrative tasks of the office
• First point of contact for clients and visitors to the firm and by telephone;
• Professionally meeting and greeting visitors;
• Answering incoming calls with professionalism, accuracy, and a friendly disposition, directing calls taking messages and forwarding those messages by email as appropriate.

What will you bring:

• Previous experience in office administration, personal assistant or a related field
• Excellent organisation and ability to move quickly between tasks
• Strong attention to detail and Proficiency in Microsoft Office Suite
• Strong communication and interpersonal skills
• Ability to work independently and in a team
• Knowledge of the legal industry is a plus but not required
• Have worked with an office management system and accounts system
• Exceptional organisational and time management skills
• Strong written and verbal communication skills
• Ability to learn new computer systems and processes quickly and accurately
• Ability to handle sensitive information with the utmost confidentiality and discretion
• Shows initiative and Professional demeanour with a positive attitude.

What is in it for you? 

Come and work with Alpha and enjoy being looked after by a dedicated, professional consultant that cares and who will find you great assignments with good rates of pay.

If this sounds like you, APPLY NOW! 

You must have the right to work in NZ and already be in the Wellington region to apply.