Administrator

Te Whiwhinga mahi – The opportunity

We are seeking 4 reliable Administrators who will undertake various administrative tasks, ensuring our kaimahi (staff) have adequate support to work efficiently. You will be an asset to our growing Administration team based across the organisation. Our mahi as administrators is crucial to the organisation – we play a big part in supporting our kaimahi who work out in the community to do their jobs well!

The ideal candidates will be competent in prioritising their mahi and working unsupervised. You will be self-motivated, trustworthy, and able to demonstrate initiative. To be successful in this role adaptability and maintaining a positive attitude are key!

Role One x 2 Vacancies – Reception / Front of House - Part Time 20 Hours per week  

Key responsibilities include:

• Manage phone calls and correspondence (e-mail, letters, packages)
• Track stocks of office supplies and place orders when necessary
• Be responsible for overseeing reception area, assisting manuhiri (visitors)

Role Two x 1 Vacancy – Kaimahi to Kaimahi Administrator – Full Time 40 Hours per week

Key responsibilities include:

• 32 hours a week providing day to day administration support for all kamahi
• 8 hours per week supporting Clinical Triage Lead

Role Three x 1 Vacancy – Reception / Pōwhiri Service Administrator – Full Time 40 Hours per week

 Key responsibilities include:

• Manage phone calls and correspondence (e-mail, letters, packages) for our CBD Site
• Track stocks of office supplies and place orders when necessary
• Be responsible for overseeing reception area, assisting manuhiri (visitors)
• Support all teams on site with administration tasks
• Administration for Pōwhiri Refugee Resettlement Service
• Submit timely reports and prepare presentations/proposals as assigned
• Support Business Quality Manager

Ngā pūmanawatanga ōu – What you will bring

• Proven experience as an Office Administrator
• Outstanding communication and interpersonal abilities
• Ability to work independently, but also enjoy being part of a dynamic team
• Knowledge of MS Office and office management software
• Confidence to communicate and collaborate with diverse cultural groups, communities, and kaupapa Māori organisations, individuals and/or groups will be advantageous
• Exceptional time management
• Ability to think strategically, see the ‘big picture'
• The ability to always maintain a high level of professionalism and personal integrity
• Demonstrable understanding and commitment to a Te Ao Māori approach
• Some knowledge of Te Reo Māori would also be an advantage

Mō mātou – Our Organisation

At Purapura Whetu Trust our most valuable resource is our people - with diverse backgrounds, ideas, opinions, and life experiences. 

Our culture is one that encourages and supports our diversity and looks to expand and build it constantly.

That said, we don’t take ourselves too seriously, love to celebrate, and we always have our people at the centre of our mahi.

As our organisation continues to grow, we’re on the lookout for problem-solving, quick learning, big thinkers to come aboard!

Please apply now and indicate which role you are applying for. Any pātai, please contact Sophie Gaspi on careers@pw.maori.nz

Request the position description by emailing careers@pw.maori.nz

Applications close 5pm Friday 26^th September and will be processed as they are received.