The roles are permanent, full-time employment with a minimum of 30 hours of work per week guaranteed.

Overall Duties: Provides liaison, coordination, and organisational support to Managers and Professionals by managing communications, documentation, scheduling, and administrative tasks.

Tasks Include:

  • Liaising with internal and external staff on matters relating to the organisation’s operations.
  • Researching and preparing reports, briefing notes, memoranda, correspondence, and routine documents.
  • Maintaining confidential files, records, and sensitive documentation.
  • Attending meetings, providing secretarial support, and recording minutes when required. 
  • Maintaining appointment diaries, calendars, and coordinating travel arrangements. 
  • Processing incoming and outgoing mail, organising filing systems, and maintaining accurate records.
  • Screening telephone calls, responding to enquiries, and managing communication on behalf of managers.
  • Taking and transcribing dictation of letters, documents, and other materials. 
  • Supervising and supporting junior administrative or clerical staff when required.

At least three years relevant experience and/or on-the-job-training may be required in addition to the formal qualification

Employer Request: “We prefer a video profile with your application - it helps us get to know you better and may increase your chances of being shortlisted.”

Employer Questions

Your application will include the following question(s):

  • Do you require a work visa to be sponsored?
  • Do you consent to New Zealand Careers checking for any ACC claims and criminal records?
  • Do you have a full, clean drivers licence?
  • Do you have revelant qualifications and/or licences?
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