Personal Assistant

About the Company

We are a New Zealand-registered company operating in electronic goods retailing, health-related services, and customised software development. As a growing small-to-medium sized enterprise, we support clients through integrated retail solutions, technology services, and professional health-related offerings.

To support business operations and executive coordination, we are seeking a capable and professional Personal Assistant to provide dedicated administrative and organisational support to the Director.

Position Summary

The Personal Assistant provides high-level administrative, organisational, and executive support to the Director to ensure efficient business operations across retail, service, and technology functions.

This role aligns with ANZSCO 521111 – Personal Assistant.

Key Responsibilities (Aligned with ANZSCO 521111)

Ø Acting as the primary point of contact between the Director and internal staff, suppliers, service providers, and external stakeholders.

Ø Managing the Director’s diary, scheduling appointments, organising meetings, and coordinating travel arrangements.

Ø Preparing correspondence, reports, presentations, briefing papers, and business documentation on behalf of the Director.

Ø Screening and responding to telephone calls, emails, and enquiries with appropriate discretion.

Ø Organising and maintaining confidential files, company records, contracts, and operational documents.

Ø Taking minutes during meetings and distributing action items to relevant team members.

Ø Assisting in coordinating daily operational matters across electronic retail, health service activities, and software development projects.

Ø Supporting procurement coordination, supplier communication, and basic contract administration as directed.

Ø Monitoring follow-up actions to ensure business deadlines and priorities are met.

Ø Providing general executive administrative support to ensure smooth workflow within a small-to-medium enterprise environment.

Skills and Experience Required

Ø NZ Diploma Level 6 or higher in Business Administration, Management, or related field;
OR
Ø At least 2 years of relevant work experience in a Personal Assistant or Executive Assistant role.

Ø Strong organisational and time management skills.
Ø High level of confidentiality and professionalism.
Ø Excellent written and verbal communication skills.
Ø Proficiency in Microsoft Office Suite and digital collaboration tools.
Ø Ability to work independently and manage competing priorities.
Ø Experience supporting senior management in a small or growing business is advantageous.

Employment Details

Ø Employment type: Full-time, permanent
Ø Minimum guaranteed hours: 30 hours per week