About Us

All In 1 Property Services is an Auckland-based property services company providing comprehensive, one-stop maintenance solutions for both residential and commercial clients. Established in 2020, the business delivers a wide range of services under one point of contact, including cleaning, gardening, building maintenance, repairs, trade coordination and renovation services. Our renovation services include residential and commercial renovations, interior remodelling, and exterior upgrades, providing customised, high-quality solutions to meet diverse client needs.

About the Role

Due to ongoing business growth and an increasing number of concurrent projects, we are seeking a full-time Project Administrator to administer and coordinate the company’s organisational programs, construction contracts, and property service operations.

This position plays a central role in ensuring that multiple projects are contractually compliant, operationally efficient, and delivered in accordance with agreed timelines, budgets, and regulatory requirements.

Key Responsibilities

  • Plan and undertake the administration of the company’s construction projects, maintenance programs, and property service operations to ensure structured coordination and effective delivery of organisational programs and services.
  • Develop and review project documentation and coordinate variations to construction contracts, subcontractor agreements, project scopes, work programs, and service arrangements in accordance with operational requirements and approved project parameters.
  • Respond to enquiries from clients, subcontractors, suppliers, and other stakeholders, and resolve issues relating to project documentation, service delivery, contractual scope, and persons affected by project activities.
  • Manage and maintain all administrative and compliance documentation associated with contracts, construction projects, maintenance services, work orders, and related correspondence to ensure accuracy, traceability, and regulatory compliance.
  • Work collaboratively with Project Managers, architects, engineering professionals, property owners, contractors, and suppliers to ensure project objectives, timelines, budgets, and performance standards are achieved.
  • Provide advice to senior management on project matters requiring attention and implement management decisions relating to operational processes, contractual scope adjustments, and project coordination strategies.
  • Monitor contractor documentation and progress against approved scopes of work, record and report variations to work orders, and track changes affecting scheduling, scope, and cost movement.
  • Prepare and review project submissions, internal documentation, progress reports, and formal reports relating to the organisation’s construction and property service activities.
  • Collect, compile, and analyse data associated with projects undertaken, including timelines, resource allocation, scope adjustments, and performance outcomes, and report on project results and operational performance.

Requirements

  • Bachelor’s degree in Business Administration, Project Management, Construction Management, or a related field

  • At least 2 years of relevant administrative or project coordination experience (construction or property industry preferred)

  • Strong organisational and time-management skills

  • Excellent written and verbal communication skills

  • Proficiency in Microsoft Office (Word, Excel, Outlook) and project management software

  • Ability to manage multiple tasks and work under deadlines

  • High attention to detail and strong problem-solving skills

  • Ability to work independently and collaboratively within a team

Location: Auckland
Employment Type: Full-time, Permanent
Hours: Minimum 30 hours per week, up to 40 hours per week. Weekend work may be required depending on project schedules.
Company: ALL IN 1 Property Services Limited

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