Office Manager – Wellington

Office Manager – Wellington

Founded in 1987, Tokyo Food Company Limited is a successful and widely recognised Japanese Food importer and distributor in New Zealand. Over recent years, Japanese cuisine has increased in popularity worldwide as more and more research highlights the health benefits of the Japanese diet. People feel spiritual satisfaction and happiness and smile when eating delicious food. As a food distribution company, we, TOKYO FOOD, recognise that we are part of an important social infrastructure that delivers essential foodstuffs to our customers, and we aim to bring happiness and smiles by supplying quality Japanese food.

We are currently seeking a reliable and motivated individual to join our team as a full-time Office Manager at our Wellington branch. This role requires a proactive team player with strong organisational and communication skills, a high level of responsibility, and a commitment to maintaining efficient office operations.

If you are interested in joining our team, please submit your CV along with a cover letter introducing yourself. Applicants must have the legal right to work in New Zealand. Please include your visa status and expiry date (if applicable) in your application. Only shortlisted candidates will be contacted.

Place of work

Tokyo Food Wellington Branch

Address: 133 Gracefield Road, Gracefield, Lower Hutt, Wellington, New Zealand                        

Job title

Office Manager

Job description

In this role, you will be responsible for organising and managing office functions and resources, ensuring smooth and compliant operations. Your duties will include:

・Overseeing daily office operations, including facilities, equipment, and general maintenance

・Assigning tasks to staff, monitoring performance, and providing training and guidance to team members

・Managing office records and documentation, including employee data, expenses, and invoices, and overseeing invoice processing and expense management

・Liaising with the Auckland head office and other branches, and participating in meetings as required

・Managing company vehicles, including handling procedures and reporting incidents such as accidents

・Coordinating recruitment activities, staff evaluations, promotions, and attendance management

・Maintaining office supplies and inventory, and placing orders as needed

・Ensuring compliance with relevant legislation and company policies

・Monitoring sales performance and customer base of the Wellington branch, and supporting overall branch operations

Terms of employment

Full-time permanent employee

Compensation

$66,000 - $78,000 Yearly

Minimum guaranteed hours of work

40 hours per week, Monday to Friday

Requirements

・Minimum of 3 years’ experience in office management or a similar role

・Strong organisational and planning skills, with the ability to manage resources, systems, and workflows effectively

・Proven ability to supervise staff, assign tasks, and monitor performance

・Sound knowledge of office administration, including record-keeping, invoicing, and expense management

・Understanding of workplace health and safety requirements and relevant legislation in New Zealand

・Experience in supporting HR functions such as recruitment, staff training, and performance management

・Strong communication and interpersonal skills, with the ability to liaise with internal and external stakeholders

・High level of reliability, accountability, and ability to work independently

・Applicants may be required to provide references to verify previous employment, achievements, and work ethic

・Knowledge of Japanese food products and Japanese language skills, is desirable due to customer inquiries