Administration Officer

• Minimum 1-year experience as an Administration Officer in New Zealand
• A Diploma or higher qualification in any discipline would be an added advantage
• Proficiency in Xero software would be preferred
• Must be willing to work in a 7-day rostered week
• Must be able to work independently as well as a member of a strong team
• Must be committed, methodical, and communicate well with others

Job Responsibilities:

• Preparing and maintaining all company files and reports
• Proactively support all administration and sales staff in their functions
• Plan in advance and arrange staff meetings and agenda
• Maintain and distribute minutes of the staff meetings
• Coordinate incoming and outgoing communication
• Organise distribution of information to staff and customers
• Attends all staff and management meetings
• Manage any customers complaints or escalations in a timely manner
• Discuss account status or activity with customers or suppliers
• Liaise with customers and refer to the appropriate department
• Recording, preparing, sorting, classifying and filing records into database
• Assist in executing sales or any other financial transactions, as necessary
• Obtain deposits and payments from customers, as necessary
• Manage onboarding and induction of new staff and maintain their records
• Prepare and distribute periodic department reports, as necessary
• Provide necessary administrative support to management at all times
• Ensure all office equipment are working well, and plan their maintenance
• Report any maintenance or equipment problems to appropriate person
• Ensure staff are trained on First Aid, Fire, and all Emergency Procedures
• Ensure all Occupational Health & Safety records are maintained

Please apply with detailed CV and your NZ Visa status within 15 days.