Administration & Data Management Specialist

Position Overview:
This role provides operational, administrative, and analytical support across multiple areas of the business. The position works closely with the Operations Manager, Packhouse Team, Dispatch Team, and Finance/Admin Team to ensure smooth daily operations, accurate data management, and consistent workflow across the site. Flexibility is essential, as you may be required to assist other teams when needed

• Minimum 30 hours per week guaranteed.
• Applicants must pass pre-employment drug test and have no criminal record.
• Must have at least 1 year relevant experience. 

Skill and Attributes:

• Strong attention to detail and accuracy
• Ability to manage multiple tasks and priorities
• Comfortable working with data, systems, and digital tools
• Good communication and teamwork skills
• Willingness to assist across departments when needed
• Reliable, proactive, and adaptable

Key Responsibilities: 

1. Unleashed Inventory System

• Assist with the setup and ongoing management of the Unleashed inventory system
• Maintain accurate stock records and product information
• Work with Owen to transition and manage sales, pricing, customer contact details, and invoicing processes.

2. Data Analysis & Reporting

• Collect and analyse operational data, including:
  • Feed consumption
  • Egg production
  • Sales and order trends
• Prepare summaries or reports to support decision‑making and operational planning.

3. Packaging Oversight

• Monitor packaging stock levels and place packaging orders as required.
• Ensure packaging materials are available to support daily production and export schedules.

4. Stock Takes

• Participate in and coordinate monthly and annual stock takes.
• Ensure accurate counting, recording, and reconciliation of inventory.

5. General Administraion

• Provide administrative support across the business, including document management, communication, and record‑keeping.
• Assist with workflow organisation and general office duties.

6. Operational Support

• Provide hands‑on assistance to the Packhouse Team and Groundsmen when required.
• Support daily operations to maintain smooth workflow across the site.

7. Payroll / Blip System Support

• Act as an additional team member supporting payroll processes.
• Assist with maintaining accurate staff time records in the Blip system.

8. Xero - Financial Data Entry

• Act as an additional team member responsible for entering bills, invoices, and financial data into Xero.
• Support the Admin/Finance team with routine accounting tasks as required

Please provide us with information as to your eligibility to work in New Zealand – if you are on a temporary visa or if you are a New Zealand citizen/resident.