Circability Trust is a dynamic and growing social circus provider, delivering workshops, classes and events for people of all ages and abilities. We are looking for an Operations Manager to keep the engine room running, so our team can focus on creating impact in the community.

You’ll be the central “connector” across the organisation—triaging, organising, following up and keeping momentum. This is a hands-on role with real variety and responsibility.

Key responsibilities

  • Own daily operations and office coordination (including the shared inbox: [email protected])

  • Manage class/workshop/centre bookings and venue hire communications

  • Prepare quotes and invoices, and follow up receivables (working closely with our accountant)

  • Coordinate payments and support clean finance processes

  • Support funding and grant activity (applications tracking, reporting, documentation)

  • Set up and code approved grants in Xero; reconcile grant-related expenses

  • Support tutors with invoice submissions and validations (with coordinators)

  • Support payroll inputs, GST/PAYE preparation and audit readiness (with accountant)

  • Maintain HR admin: staff files, onboarding documentation, policy/JD filing

  • Help coordinate health & safety reviews and compliance activity

About you

  • 3 years work experience in a similar role

  • Proactive, organised and calm under pressure

  • Strong interpersonal skills; confident with a highly diverse range of people and stakeholders

  • Experience in office administration, accounts administration, EA support or similar

  • Solid understanding of office systems and basic accounting principles

  • Comfortable with digital tools and learning new platforms quickly

  • Xero experience strongly preferred

  • Relevant qualifications are a bonus

Tools you’ll likely use

Xero, Google Drive and web apps, and ideally Salesforce (or similar CRM).

What we offer

  • Permanent, full-time role with guaranteed 40 hours max/week

  • $80k–$90k salary (based on experience and capability)

  • Fortnightly pay

  • 4 weeks annual leave + statutory holidays

  • Sick and bereavement leave (as per legislation)

Eligibility & checks

You must have the legal right to work in New Zealand. Pre-employment checks may apply (e.g., references and appropriate vetting).

How to apply

Email your CV and a short cover letter to: [email protected]

Subject line: Operations Manager – Circability Trust

Important: Please clearly state your NZ work rights (citizen/resident/visa status) in your cover letter.

Learn more: www.circability.org

 

Apply Now
Save