Contract Administrator

We are an Auckland-based company operating in the residential building and construction industry. We are looking for a Contract Administrator to join our team and support the company’s construction projects, contract administration, subcontractor coordination, and project documentation work. This is a full-time role with a guaranteed minimum of 30 hours per week, and the workplace is based in Auckland.

The Contract Administrator is responsible for administering, coordinating, and monitoring contracts, subcontractor agreements, supplier arrangements, and project-related documentation that support LEGEND RESIDENTIAL LIMITED’s construction operations. The role ensures that contractual obligations, project records, approvals, variations, and related documents are properly maintained and monitored in accordance with company procedures and project requirements.

Key Responsibilities

• Administer and maintain construction contracts, subcontractor agreements, supplier documents, and project records in an accurate and organised manner.
• Review contract terms and project documentation to support residential construction, renovation, and related building work.
• Coordinate with management, project teams, subcontractors, suppliers, and clients to support contract-related processes and documentation requirements.
• Monitor contract compliance and ensure that project records, approvals, variations, and supporting documents are properly maintained.
• Handle day-to-day administrative tasks relating to contracts, purchase orders, project files, and construction documentation.
• Assist with preparing, updating, and maintaining contract variations, renewals, amendments, and subcontractor documentation.
• Compile and organise contract and project information to support internal reporting and management review.
• Support management in contract risk and process management by identifying administrative issues and maintaining effective contract control procedures.

The successful candidate must have:

• At least 2 years of relevant work experience OR a relevant NZ Level 5 or above qualification.
• Good communication skills
• Good attention to detail
• Basic organisational and record-keeping skills
• Ability to work independently and follow company procedures