Office Manager

ICOLOUR GRAPHICS LIMITED is a growing printing, signage, and graphic solutions company based in Auckland. We are seeking a motivated Office Manager to oversee the day-to-day administrative and operational functions of our business and support the continued growth of the company. 

Key Responsibilities

The successful candidate will be responsible for:

• Planning, organising, and coordinating office operations and administrative procedures.
• Managing daily office activities to ensure efficient business operations.
• Assigning and monitoring administrative tasks and workloads among staff.
• Maintaining company records, client databases, and business documentation.
• Coordinating with suppliers, contractors, clients, and external service providers.
• Assisting management with business planning, reporting, and operational improvements.
• Monitoring office budgets, invoices, payroll records, and financial administration.
• Ensuring compliance with employment, health and safety, privacy, and other relevant legislation.
• Managing office equipment, stationery, software subscriptions, and other operational resources.
• Supporting recruitment, staff induction, and training activities.
• Scheduling and coordinating meetings, appointments, and company events.
• Handling customer enquiries and resolving administrative issues professionally.
• Promoting a positive workplace culture and supporting team performance.
• Preparing reports and providing regular updates to the Director.
• Performing any other duties reasonably required by management.

Skills and Attributes

The ideal candidate will:

• Have excellent organisational and time-management skills.
• Demonstrate strong communication and interpersonal abilities.
• Be reliable, punctual, and capable of working independently.
• Have strong problem-solving and decision-making skills.
• Be proficient in Microsoft Office Suite and office management software.
• Be able to work effectively in a fast-paced environment.
• Have a professional and customer-focused approach.
• Have a clean character record and be willing to undergo pre-employment checks if required.

Qualifications and Experience

Applicants must meet one of the following requirements:

• A relevant Diploma (Level 5) or higher qualification; or
• At least three years of relevant experience

What we offer:

Job Title : OFFICE MANAGER
Organisation : ICOLOUR GRAPHICS LIMITED
Location: Auckland
Job Type: Full-Time, Permanent
Pay Rate: $30.00 – $38.00 per hour (depending on experience)
Guaranteed Hours: Minimum 30 hours per week, with additional hours available based on business needs.