Office Manager

About the Role

We are seeking an organised and proactive Office Manager to join our Hamilton office on a permanent full-time basis (minimum 35 hours per week). The role is responsible for managing the day-to-day office administration, coordinating administrative systems and office operations, supporting business activities, and ensuring the efficient operation of the office through effective records management, personnel coordination, and operational support.

Key Responsibilities

• Manage the day-to-day administration and office operation to ensure the smooth running of the office.
• Develop, implement, and maintain office procedures, records management systems, filing systems, and document control processes.
• Coordinate the preparation of proposals, client documentation, service agreements, reports and business correspondence to support client services and business operations.
• Manage invoice processing, purchase orders, expense records, supplier liaison and basic office financial administration.
• Organise meetings, staff schedules, travel arrangements, training sessions and internal events.
• Maintain office supplies, equipment, workplace facilities, and  IT-related service arrangements.
• Serve as the first point of contact for general office enquiries and liaise with clients, suppliers and service providers as required.
• Coordinate onboarding administration, employee records, leave administration, and recruitment activities.
• Oversee internal reporting, administrative workflow, and general business administration to support the day-to-day operation of the office.
• Maintain compliance-related records, including health and safety documentation, company policies, and adnministrative  records.
• Provide administrative and operational support to management to facilitate the efficient operation of the office. 

Requirements

• Hold a Level 6 or above Diploma qualification in management,business administration or business analysis
• OR have at least 2 years of relevant experience in management roles.
• Strong organisational skills and ttime managment skills ,with the ability to manage multiple administrative priorities and office activities.
• Experience in office administration, document management, records management, and general business administration.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook and Teams.
• Strong written and verbal communication skills, with the ability to liaise effectively with clients, suppliers, service providers and internal staff.
• High attention to detail, sound judgement and the ability to handle confidential information with professionalism.
• Experience using cloud-based business sytems, CRM plateforms, accounting software, or project management tools will be advantageous.

What We Offer

• Opportunity to work with a growing New Zealand consulting business specialising in business intelligence, data analytics, and technology solutions.
• A collaborative and professional working environment with opportunities to work alongside experienced consultants and management.
• Opportunities for ongoing professional development and career growth.