Office manager

We, Fuwa Transport & Logistic Ltd are looking for a candidate with excellent attentiontodetail for the position of office manager. 

Job Details:

∙ Job location/region: Auckland, New Zealand 

∙ Number of positions for this job: 1 

∙ Employment type: Permanent 

∙ Days required: 5 days 

∙ Hours per week: minimum of 30 hours a week is guaranteed, maximumof 40 hours per week 

∙ Hourly rate: $30.00 – 38.00 depends on the experiences 

Job Description 

∙ Coordinate and oversee the day-to-day office operations, contributing to the planning, review and continuous improvement of office services while setting work prioritiesand maintaining office service standards. 

∙ Allocate administrative resources, office space, equipment and personnel to support freight scheduling, fleet administration, warehouse documentation, customer serviceand other business operations. 

∙ Supervise and support administrative staff by assigning duties, monitoring workflowand work performance, providing training, guidance and performance feedback to ensure operational efficiency. 

∙ Maintain accurate company records, operational reports, office accounts and compliance documentation, ensuring confidentiality, accuracy and timely recordmanagement. 

∙ Liaise with transport coordinators, warehouse staff, drivers, customers, accountants, suppliers, IT service providers and other external professionals to coordinate officeactivities and facilitate the timely resolution of operational issues. 

∙ Monitor office systems and administrative procedures, identify opportunities for workflow improvement, and implement effective office management practices toenhance operational efficiency. 

∙ Coordinate the procurement, allocation and maintenance of office equipment, officefacilities, administrative supplies and related resources to ensure uninterruptedbusiness operations. 

∙ Ensure compliance with Health and Safety requirements, relevant NewZealandlegislation, company policies, workplace procedures and operational standards.

∙ Coordinate personnel administration activities including recruitment support, onboarding, staff induction, payroll administration, leave records, performance management, training coordination and day-to-day staff supervision. 

∙ Prepare operational reports, internal correspondence, business documentation andmanagement reports to support planning, decision-making and continuous business improvement. 

∙ Assist management in reviewing office budgets, monitoring administrative expenditure and recommending cost-effective office management solutions whereappropriate.

Job pre-requisites: 

∙ Qualification: At least a relevant Diploma qualification OR at least three (3) years of relevant work experience. 

∙ Organisational Skills: Proven ability to prioritise tasks and manage time effectivelyina fast-paced environment. 

∙ Detail-oriented: High level of accuracy in documentation and record keeping.

∙ Communication: Excellent written and verbal communication skills.

∙ Tech Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

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